Student Records & Curricular Specialist… at Universities… · Green Bay

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Position Title:

Student Records & Curricular Specialist (1 year, Temporary)

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Stu Rcds & Curr Spec I NE

Job Duties:

The Student Records & Curricular Specialist I plays a vital role in advancing UW‑Green Bay’s mission to provide access-focused, student-centered education that strengthens individuals and communities across Northeast Wisconsin. This position collaborates with students, faculty, and staff to support the development, implementation, and maintenance of student records and curricular services. By ensuring accurate records, clear degree pathways, and responsive service, the Specialist helps empower student success and contributes to institutional excellence aligned with UW‑Green Bay’s strategic priorities.

Key responsibilities include data entry, transcript and degree requirement review, testing new XML Parchment functionality, supporting compliance efforts related to ACT 15 and the new common General Education Requirements (cGER), and updating transfer equivalencies impacted by Core Curriculum changes in SIS and TES/Transferology. This role is ideal for someone who embraces challenges, advances fearlessly through change, builds strong collaborative relationships, and values gratitude and community. Together—with curiosity, care, and commitment—we rise to support learner success and extend higher education access for all who seek to learn.

Key Job Responsibilities:

• Support the creation of new Transfer Electives aligning with cGER categories.

  Support the creation and testing new general education requirement in Stellic.

  Adjust TES, Transferology, and Peoplesoft rulings to display cGER attributes.

  Adjust rules on UW courses once courses have been included in their cGER models

• Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records

• Audits and corrects data to ensure accuracy and completeness

• Ensures correct and timely management of student records, course registration, and degree audits within the student information systems

• Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues

Anticipated Start Date:

June 1, 2026

Department:

Registrar

Compensation:

Compensation of $17.57 per hour. This position will be non-exempt under the provisions of the Fair Labor Standards Act (FLSA). 

Required Qualifications:

• Associate's Degree

• Strong skills in use of computer applications including student information system functions (PeopleSoft)

• Ability to accurately process detailed data entry transactional work

Preferred Qualifications:

• Bachelor's Degree

• General understanding of Degree Audits within a College/University

• One year of work experience completing data entry and other transactions completed in the transfer evaluation process

• Knowledge of the use of CollegeSource products (TES and Transferology)

Conditions of Appointment:

This position may have the option to work on-campus or a hybrid schedule, subject to approved telecommuting request.

The home campus of this position is Green Bay and the successful candidate may occasionally be required to travel to or work at the Sheboygan or Manitowoc Campus, based on operational needs. 

Position is a full-time, 1 year temporary, Academic Staff appointment. A pre-employment education check which includes, but is not limited to, the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

How to Apply:

Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions

• Resume

Application Deadline:

To ensure consideration, please submit application materials by Monday. May 25, 2026.

Contact Information:

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources

Phone: (920) 465-2390

Email: jobs@uwgb.edu

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.  

 

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource. 

Benefit Details 

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation. 

 

In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type. 

For more details, please review the benefit quick guide linked below. 

• UW System Employee Benefits Brochure 

• Total Compensation Estimator 

 

Employee Misconduct 

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked. 

 

Confidentiality Statement  

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).  

 

Annual Security Report

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures. 

 

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.