Assistant, UTA Speakers at United Talent Agency in New York, NY

Summary: United Talent Agency (UTA) is one of the world’s leading talent and entertainment companies, seeking an Agent Assistant to join their Speakers Department in New York. The role involves providing high-level administrative support to an Agent, managing communications, and ensuring smooth operations for client events and logistics. Responsibilities: - Provide high-level administrative support to an Agent, including managing phone calls, calendar scheduling, and coordinating travel - Maintain event tracking spreadsheets, manage internal databases, and draft important client communications - Assist with the logistics of client events, industry conferences, and promotional opportunities, ensuring smooth operations and client satisfaction - Handle expenses and maintain accurate records using company systems and software - Collaborate with team members across UTA, ensuring seamless communication and providing excellent service to both clients and colleagues Required Qualifications: - Provide high-level administrative support to an Agent, including managing phone calls, calendar scheduling, and coordinating travel - Maintain event tracking spreadsheets, manage internal databases, and draft important client communications - Assist with the logistics of client events, industry conferences, and promotional opportunities, ensuring smooth operations and client satisfaction - Handle expenses and maintain accurate records using company systems and software - Collaborate with team members across UTA, ensuring seamless communication and providing excellent service to both clients and colleagues - Ambitious and Client-Focused: You're driven to succeed in the entertainment industry and passionate about delivering top-notch service to our clients - Relevant Experience: Prior administrative experience in a fast-paced, client-driven environment, preferably within entertainment - Exceptional Organizational Skills: You excel at managing multiple priorities, keeping projects on track, and delivering on tight deadlines - Tech-Savvy: Proficiency in Microsoft Office Suite and other relevant software applications - Client Knowledge: An understanding of UTA's client roster and a desire to contribute to the success of some of the most influential figures in entertainment and culture Required Skills: Administrative Support, Calendar Scheduling, Travel Coordination, Event Tracking, Database Management, Client Communication, Expense Management, Microsoft Office Suite, Client Focus Benefits: Access to the tools, leadership, and resources you will need to create and drive a center of excellence, The opportunity to do the best work of your career, Work in an inclusive and diverse company culture, Competitive programs to support your well-being, Experience working in a collaborative environment with room to grow