Site Administrative Assistant – Construction at Union in Manama

We are looking for a Site Administrative Assistant – Construction to provide administrative and documentation support at construction project sites. The ideal candidate should be organized, detail-oriented, and able to coordinate effectively with site engineers, supervisors, subcontractors, suppliers, and the office team.

Key Responsibilities

• Provide day-to-day administrative support to the construction site team.
• Maintain and organize project documents, correspondence, reports, and records.
• Prepare and update daily site reports, attendance records, timesheets, and other administrative documents.
• Coordinate communication between site staff, head office, subcontractors, and suppliers.
• Assist with preparation and submission of purchase requests, material requests, delivery documents, and invoices.
• Maintain proper filing and tracking of drawings, approvals, work permits, inspection requests, and other project documentation.
• Record incoming and outgoing documents and maintain document registers.
• Assist site management with meeting schedules, minutes, and follow-up actions.
• Monitor office and site administrative supplies and coordinate replenishment when required.
• Perform general administrative and clerical duties as assigned by the Project Manager or Site Manager.

Requirements

• Previous experience in construction site administration or a similar role.
• Good knowledge of MS Office, particularly Word and Excel.
• Strong organizational and documentation skills.
• Good communication and coordination abilities.
• Ability to work under pressure and meet deadlines.
• Knowledge of construction terminology and site procedures is an advantage.
• Must be locally available in Bahrain.
• Immediate joiner preferred.

Work Location: In person