Executive Assistant 1Unilever at Unilever · Poznan

Job Title: Executive Assistant 1Unilever- Secondment

Work Level: WL1X

Location: 100VE

JOB PURPOSE:

The Executive Assistant provides high quality, confidential and proactive support to the President of One Unilever Markets. Working within a small and strategically critical leadership office, the role enhances the effectiveness and impact of the President by operating several steps ahead, maintaining strong awareness of key business moments, and ensuring smooth coordination across a highly international network of markets and stakeholders. This role requires strong judgement, discretion and the ability to work independently.

WHAT YOUR MAIN RESPONSIBILITIES WILL BE:

Provide proactive, high level executive support to the President, anticipating requirements and consistently operating “three steps ahead”.

Manage meeting scheduling and prioritisation, working across global time zones, applying strong understanding of business context to balance meetings with focus time.

Maintain awareness of key leadership meetings/engagements (e.g ULE, Board), collaborating with Strategy Director and other EAs to ensure effective preparation for key meetings.

Use judgement to triage and manage incoming requests, redirecting and responding on behalf of the President where appropriate/required.

Build strong working relationships across the 1UL network and key internal stakeholders.

Coordinate extensive travel, liaising with local teams on agenda planning. Manage visa and travel health requirements. Engaging Security when travelling to high-risk markets. Prepare travel packs as needed and ensure pre-read is shared on time, in accessible formats.

Provide end-to-end coordination of key leadership team events (including bi-annual face-to-face meetings), covering agenda planning, speaker coordination, briefings, venue, accommodation and event logistics, and seamless on-site delivery at events, with clear pre- and post-event communications. Organise monthly market performance calls and quarterly Leadership team results calls.

Ownership of 1UL shared drives, files and critical trackers, ensuring information remains accurate, up to date, accessible to the right audiences and ready for key business moments.

Support the design and delivery of learning and change programmes (e.g. external-led masterclasses), including shaping content and agendas, facilitating sessions, and managing materials and outputs such as recordings, transcripts and presentations.

Support HR leadership and talent activities where needed, including minuting Talent Review discussions and producing summaries.

Manage communications for the 1UL leadership team as needed, including distributing key messages and cascading information to the 1ULT and global 1UL community, facilitating live virtual town halls, and managing leadership announcements in partnership with HR, including posting on Viva Engage.

Provide ad hoc coordination and operational support to the wider team, including organising leadership learning visits and similar activities.

Responsible for core operational administration including raising purchase orders, processing expenses, managing the tax calendar process.

EXPERIENCES & QUALIFICATIONS: Proven experience providing high-quality executive support to senior leaders within a complex, fast‑moving, global environment. Demonstrated ability to work independently with minimal supervision, taking initiative and building structure in lean or evolving team settings. Experience owning and delivering projects or initiatives alongside core Executive Assistant responsibilities. Proven track record of coordinating complex meetings and events end‑to‑end, including logistics, materials preparation, stakeholder management, and on‑the‑day delivery. High level of trust and professionalism, with experience handling confidential and sensitive information with discretion and integrity.

SKILLS: Strong organisational and prioritisation skills, with the ability to manage multiple competing demands. Proactive, solutions‑oriented mindset with the ability to anticipate needs, solve problems, and drive actions forward without close guidance. Excellent written and verbal communication skills, including confidence drafting communications and coordinating inputs across diverse stakeholders. Calm, confident, and authoritative under pressure, with sound judgement on decision‑making and escalation. Highly capable in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, OneDrive/SharePoint) and confident navigating enterprise systems such as Coupa, Concur, and EY tools. Curious and commercially aware, able to “connect the dots” across topics, stakeholders, and markets to enhance the quality and effectiveness of executive support.

UNILEVER BEHAVIOURS: Care deeply Focus on what counts Stay three steps ahead Deliver with excellence

NOTES****What We OfferNot only do we offer a competitive salary and pension scheme, we also offer an annual bonus, subsidised gym membership, a discounted staff shop and shares. You’ll have the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We are a key advocate of wellbeing and offer a variety of support for our people including hubs, programmes and development opportunities. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all.Diversity at Unilever is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. We are also more than happy to provide reasonable adjustments during our application and interview process to enable you to be present your best self. To find out more, including about our Employee Resource Groups, please click here Equity, Diversity & Inclusion at Unilever | Unilever.Recruitment FraudCyber criminals advertise fake job adverts with prestigious employers as a way of stealing information or even defrauding individuals out of money. In the most sophisticated cases, they will set up fake websites, which have a similar address to companies like Unilever. They even conduct fake telephone interviews and then offer candidates a role with the proviso they pay a fee for background checks or to cover work visa costs.  These types of attacks are becoming more common as more people are looking for employment in the economic climate.**How is Unilever tackling this?**Many of Unilever’s recruitment sites publish a warning to candidates about recruitment fraud. The Cyber Security team also proactively scan for signs of people setting up fake Unilever sites and act to close them down.**What can I do?**If you become aware of potential recruitment fraud, spot fake Unilever recruitment adverts or fake LinkedIn profiles, report them via Una Live Chat.Unilever does not accept responsibility or liability for any candidates who are financially impacted by recruitment fraud. Your vigilance is key!