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Resource Planning Associate at UNHCR · Budapest
Skills
Job Description
Deadline for ApplicationsAugust 4, 2026
Hardship LevelH (no hardship)
Family TypeFamily
Residential location (if applicable)
GradeGS6
Staff Member / Affiliate TypeGeneral Service
Reason Regular > Regular Assignment
Target Start Date2026-08-01 Standard Job Description
Resource Planning Associate
Organizational Setting and Work Relationships
The Resource Planning Associate normally reports to a more senior Resource Planning colleague and is responsible for assisting the supervisor in ensuring that resource planning and allocation decisions are documented and accurately recorded in the relevant ERP system, that budget submissions are reviewed and evaluated to support decision-making, and that budget, income and expenditure analysis are regularly performed and significant variances/issues are timely reported to management.
The incumbent will liaise with Bureaux and Divisions in HQs on all resource planning and management issues. Regular and frequent discussions between the incumbent, the other resource planning colleagues are necessary to ensure that the latest policies and parameters are shared, used and updated consistently.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
Assist in maintaining in-depth understanding of the area of responsibility to facilitate the analysis of budget management and budget submissions.
Produce budgetary and financial reports and tables in support of internal recurrent processes such as the annual programme review, revenue allocation, mid-year review, year-end accounts closure, finance meetings, and other as well as of ad-hoc reports and queries.
Assist in the preparation of the Office's budgetary and financial reports for external governance and oversight bodies.
Assist in maintaining budgetary systems and participate/provide inputs to gap analysis and to the testing of system upgrades and enhancements.
Support the planning for financial requirements, assist the supervisor in providing useful analysis of trends, in relation to the strategic directions and planned activities, reviewing and ensuring the quality, coherence, consistency and completeness of budget submissions for the initial allocation and subsequent reallocations of resources during the programme year, so that the use of available resources is prioritised and optimised.
Disseminate Resource Planning and Management Board (RPMB) decisions and support timely and accurate implementation of decisions.
Contribute with analysis, documentation, or any other relevant input to the preparation of notes and answer to audit queries; implement budget-related audit recommendations.
Check budget impact of position change requests (creations, discontinuations, upgrades).
Check funding source of requests for Temporary Assistance (sufficient ABOD or vacant position). Ensure accurate recording of position creation, changes and discontinuation.
Provide Estimated Staff Costs to be used for budgeting.
Monitor staff costs at organization level.
Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education Not applicable.
Certificates and/or Licenses Accounting; Budgeting; Finance; Business Administration; (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience Essential Work experience in Finance and/or budget. Working knowledge of International Public Sector Accounting Standards (IPSAS). Excellent computer skills ranging from the use of the most advanced functions and features of MS Excel (e.g. pivot tables and V lookups) to the use of corporate ERPs.
Desirable Knowledge of UNHCR budgeting methodology and structure. Knowledge of MSRP PeopleSoft, its ledgers, modules, and chart fields and Hyperion. Knowledge of Focus as a planning, implementation and reporting tool.
Functional Skills *IT-Microsoft Office Productivity Software BU-Budgeting BU-PeopleSoft EPM/Budget BU-UN/UNHCR Budgetary cycle UN-UN/UNHCR Administrative Rules, Regulations and Procedures (Functional Skills marked with an asterisk* are essential)
Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileGlobal Budget and Resource Allocation Service (GBRAS) within the Division of Resource Management) (DRM) guides process of annual review, detailed planning and prioritization, budgeting and resource allocation across UNHCR. Service develops guidance, tools, and systems to assist operations and Divisions to prepare data-driven, impact-oriented and credible annual plans in line with multi-year strategic plans within expected resource projections for UNHCR. Service undertakes detailed descriptive and diagnostic analysis on plans, budgets, expenditures, priorities, new and ongoing needs as well as gaps, sectors, and operations where more resources are sought to meet increasing needs. The Position Management Unit is responsible and addresses issues related to the daily management of regular positions, related staff budget changes in accordance with the RAF and annual planning guidelines, monitors and addresses budget availability issues related to staff budgets spending on staff. PMU provides analysis and report related to workforce and spending on staff. The incumbent will record of position change requests (creations, discontinuations, upgrades), check and record budget impact of position change requests, check funding source, contribute with analysis, documentation, or any other relevant input to all required business processes, monitor and staff costs at organization level. The position requires knowledge of the budgeting planning cycle and budget management principles, administrative and financial rules, working knowledge of the Oracle Finance ERP, budget planning platforms, and Microsoft Office.
Desired Candidate Profile 1. Skills
• Extensive Budget & Financial Management knowledge • UNHCR internal budget and finance processes and related platforms knowledge and proven experience • ORACLE Finance ERP and WD advanced knowledge
2. Behaviour
• Team player • Accuracy and attention to detail • Responsive, quick delivery of results • Client orientation
3. Talents
• Delivers under pressure • Deals well with complexity • Handles multiple assignments • Adapts to change
4. Core values
• Professionalism • Curious, a learner • Open-minded, looking for new solutions • Ethical • Discreet, able to handle confidential, sensitive information • Organizational awareness • Communicates well
Required languages (expected Overall ability is at least B2 level): ,
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
Skills BU-Budgeting, BU-PeopleSoft EPM/Budget, BU-UN/UNHCR Budgetary cycle, IT-Microsoft Office Productivity Software, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
Certifications Accounting - Other, Budgeting - Other, Business Administration - Other, Finance - Other
Work Experience Competencies Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awarenessUNHCR Salary Calculator https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
Functional clearanceThis position doesn't require a functional clearance