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Project Control Associate at UNHCR in Kyiv, Kyiv, Ukraine
Skills
Job Description
Deadline for ApplicationsMay 28, 2026
Grade GS6
Staff Member / Affiliate TypeGeneral Service
Reason Temporary > Temporary Assignment/ Appointment
Hardship LevelD
Family TypeNon Family with Residential Location
Danger Pay**Residential location (if applicable)**Budapest, Hungary
Target Start Date2026-07-01
Target End Date2026-12-31
Standard Job Description
Project Control Associate
Organizational Setting and Work Relationships The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.
It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.
The Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff.
Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
Contribute to reviewing the internal control systems of implementing partners.
Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR's rules, policies and procedures.
Monitor that a complete record is maintained for all projects.
Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
Support timely project closure in coordination with the programme unit.
Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
Maintain professional relationships with implementing partners.
Keep up to date with all UNHCR rules, regulations and procedures necessary to perform these duties.
Escalate IP issues to supervisors.
Recommend acceptance or non-acceptance of IPRs and payment of installments.
Contact implementing partners for project-related matters.
Have unlimited access to financial and operational records relating to projects.
Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education Not applicable.
Certificates and/or Licenses Accounting; Auditing; Business Administration; Finance; Project Management; (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience Essential Not specified. Desirable Not specified.
Functional Skills FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc) FI-Financial auditing MG-Project Management PM-Project Assurance RM-Risk Management IT-ERP (Enterprise Resource Planning) Functional Knowledge IT-Microsoft Office Productivity Software IT-Computer Literacy (Functional Skills marked with an asterisk* are essential)
Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileDesired Candidate Profile:
We are seeking a highly analytical and detail-oriented professional with a strong background in finance, accounting, project control, or operational monitoring to support complex humanitarian interventions in Ukraine. The ideal candidate will have at least 3 years of relevant professional experience in financial analysis, compliance, project monitoring, audit, or partnership oversight, preferably within humanitarian or emergency operations involving UN agencies, NGOs, or international organizations.
The successful candidate demonstrates strong expertise in financial verification, risk management, data analysis, and project implementation monitoring, with advanced proficiency in Microsoft Excel (pivot tables, complex formulas, dashboards, and financial tracking tools). Experience in project cycle management, partner compliance review, operational oversight, and analytical reporting is highly valued.
The role requires excellent organizational, coordination, and problem-solving skills, with the ability to manage multiple priorities under pressure and work collaboratively with programme, finance, supply, and partner organizations. Familiarity with ERP systems, Power BI, verification processes, and humanitarian operational contexts is considered an asset.
The candidate should demonstrate high standards of accountability, integrity, professionalism, teamwork, and results orientation, with willingness to undertake occasional field travel within Ukraine as operationally required.
Fluency in English and Ukrainian is required.
The selection process may include a written test and candidates may be required to undergo a written assessment.
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)
English , Ukrainian ,
Desired languages
,
,
Additional Qualifications
Skills FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), FI-Financial auditing, IT-Computer Literacy, IT-ERP (Enterprise Resource Planning) Functional Knowledge, IT-Microsoft Office Productivity Software, MG-Project Management, PM-Project Assurance, RM-Risk Management Education
Certifications Accounting - Other, Auditing - Other, Business Administration - Other, Finance - Other, Project Management - OtherWork Experience
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