Ultra→
HR Coordinator at Ultra in Columbia City, IN
Job Description
Protecting What Matters. Powering the Future of Naval Technology.
Your work here has global impact. From developing sonar and radar systems to advancing unmanned and undersea platforms, our technologies empower the U.S. Navy and allied forces to operate in some of the world’s most complex environments.
As the maritime and underwater battlespace evolves, we continue to push boundaries—driven by innovation, accountability, and a shared commitment to excellence.
Join us as we shape the future of naval warfare—safeguarding the seas and strengthening navies worldwide.
Nationality Requirements
Due to the nature of the programs we support, certain roles may require candidates to meet U.S. nationality requirements and be eligible to obtain a security clearance.
Position Summary
The HR Coordinator provides administrative and operational support to the Human Resources department. This role is responsible for maintaining accurate employee data, updating HR systems, running reports, and ensuring smooth daily HR operations. The ideal candidate has strong attention to detail, excellent communication skills, and the confidence to ask questions when clarification is needed.Job Description
Employee Data & HR Systems
Maintain and update employee information in the HRIS system.
Ensure accuracy and integrity of all personnel records and data entries.
Support onboarding/offboarding processes by entering new hire and termination data.
Run, review, and distribute HRIS reports as needed (attendance, turnover, headcount, etc.).
HR Administrative Support
Assist with preparing HR documents, forms, and correspondence.
Support benefits administration and annual open enrollment by updating data and assisting employees with questions.
Help maintain compliance by ensuring required documents are collected and stored properly.
Coordinate employee files, audits, and recordkeeping.
Communication & Service
Serve as a point of contact for general employee inquiries.
Communicate clearly, professionally, and timely with employees and supervisors
Escalate issues and ask questions when information is unclear or additional guidance is needed.
Reporting & Process Support
Generate weekly, monthly, and annual reports from the HRIS system.
Assist with tracking HR metrics and identifying trends.
Support HR projects and process improvements as needed.
Qualifications
1–3 years of experience in HR, payroll, or administrative roles preferred or recent graduate with some relivant internship experience
Experience with an HRIS system (ADP, Workday, APEX etc.) is a plus.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and willingness to ask questions and seek clarification.
Proficiency in Microsoft Office (Excel, Outlook, Word) required
.
Core Competencies
Detail-oriented – ensures data accuracy and consistency.
Accountable – takes ownership for work and deadlines.
Service-focused – provides helpful, respectful support to employees and leaders.
Proactive communicator – asks questions early when unsure.
Organized – manages multiple tasks in a fast-paced environment.
#MAR
#LI-KP1
#LI-Onsite
What Ultra Maritime Offers You
At Ultra Maritime, we invest in our employees and their well-being:
Climate controlled, well-lit and clean work environment!
Work/life balance that includes up to 140 hours PTO for first year
8 Paid Holidays, with 3 floating holidays
401k Plan with Company Match
Educational Assistance Program (Tuition Reimbursement)
Wellness Program and incentives
Company HSA contributions
Insurance Benefits that start 1st of the month following hire
Eligibility in Company Performance-based bonuses annually
Additional Employee Discounts and Perks
Company-Paid Benefits:
$75 monthly student loan repayment program
Basic Life Insurance
Basic Accidental Death and Dismemberment (AD&D) Insurance
Short Term Disability
Long Term Disability
Employee Assistance Program (EAP)
Voluntary Employee-Paid Benefits:
Medical and Prescription insurance
Dental insurance
Vision insurance
Supplemental Life Insurance Plans
Supplemental AD&D insurance for Employee and Family
Accident Plan
Critical Illness Plan
Hospital Indemnity Plan
Pet Insurance
Identity Theft
Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com
Equal Opportunity Employer
Ultra Maritime is an Equal Opportunity Employer. We are committed to providing a workplace that is fair, respectful, and inclusive, and we make employment decisions based on qualifications, merit, and business needs.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other status protected by applicable federal, state, or local law.
As a U.S. defense contractor, Ultra Maritime maintains strict standards related to integrity, compliance, and security.
We operate a drug-free workplace and, where permitted by law, may conduct pre-employment background checks and substance-abuse screening based on role requirements.
Company: Ultra Maritime
#MAR