Administrative Assistant III at Ultimate… · Los…

W-2 Contract

Duration - 3 Months

Location - Los Angeles, CA 90071

Pay Range - $35 to $41.38/hour

Investment Group Resource Assistant (IGRA)

Location: Los Angeles, CA

Experience: 5+ years

Four day in office presence, Friday WFH

About the Role

We are seeking a highly organized and adaptable Investment Group Resource Assistant (IGRA) to join our team. This role provides administrative and operational support through a combination of centralized task execution and temporary coverage-based support for investment professionals.

IGRAs operate in a dynamic environment, balancing high-volume, process-driven work with flexible coverage responsibilities. Success in this role requires the ability to shift seamlessly between priorities, apply sound judgment, and build effective partnerships with stakeholders.

Key Responsibilities

• Process high-volume administrative requests through centralized systems, including expense reporting, research materials, and data updates
• Produce accurate, timely deliverables aligned with established processes and service expectations
• Investigate discrepancies, resolve issues independently where appropriate, and escalate when needed
• Provide short-term administrative coverage for investment professionals, including complex calendar management, travel coordination, meeting support, and expenses
• Adjust quickly to individual preferences and varying support needs across teams
• Maintain clear, concise communication with stakeholders and provide regular updates
• Manage multiple priorities and ensure timely completion of requests
• Leverage technology and AI tools to drive efficiency and quality

What You Bring

• 5+ years of administrative or operational experience
• Strong attention to detail with a consistent track record of high-quality output
• Demonstrated learning agility and adaptability
• Ability to manage multiple tasks and shift priorities quickly
• Strong service mindset with a focus on responsiveness and teamwork
• Clear and professional communication skills
• Strong organizational and task management skills
• Comfort using technology, systems, and AI tools to complete work (familiarity with Concur, FactSet, Microsoft suite and Copilot preferred)

Why Join Us

• Work in a collaborative, team-oriented environment
• Gain exposure to a variety of business functions and workflows
• Be part of a role designed for scale, innovation, and operational excellence

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.