JOB SUMMARY

As a Coordinator, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.

JOB DESCRIPTION

Recruitment Administration

• Maintain accurate and up-to-date records of candidate information and recruitment activities in the applicant tracking system (ATS)

• Generate reports and metrics to track recruitment KPIs and provide insights for process improvement

• Assist in the development and optimization of recruitment policies, procedures, and documentation

• Schedule interviews, arrange interview rooms, and ensure all logistical aspects are in place for a seamless interview experience

• Generate and publish new job listings on Indeed and LinkedIn

• Format candidate resumes into a presentation-ready format for clients

Onboarding Support

• Assist in the onboarding process for new hires, including paperwork completion, orientation scheduling, and coordinating with relevant departments

• Collaborate with HR and hiring managers to ensure a smooth transition for new employees into the firm

• Track and communicate consultant paid time off to ensure compliance

Billing Assistance:

• Produce WIP & AR Reports

• Assist in Invoice Processing

• Provide support for time entry and follow-up with consultants to ensure prompt payroll processing

Admin Support:

• Schedule management, including arranging meetings, appointments, and events

• Communication facilitation within the team and with external parties

• Document preparation, editing, and distribution

• Data entry and maintenance of records

• Handling inquiries and providing information to team members and clients

• Miscellaneous administrative tasks to ensure smooth team operations

Supervisory responsibilities

• None

Work environment

• Work is conducted in a professional office environment with minimal distractions

Physical demands

• Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time

• Must be able to lift up to 15 pounds at a time

Travel required

• Travel between offices is required

Required education and experience

• Bachelor’s degree in human resources, business administration, or a related field

• Previous experience in recruitment coordination or HR administration

• Familiarity with applicant tracking systems (ATS) and other recruitment tools

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Preferred education and experience

• Professional services or accounting firm experience

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHO WE ARE

UHY is one of the nation’s largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients’ business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms.

WHAT WE OFFER

POSITIVE WORK ENVIRONMENT

Enjoy a collaborative and supportive work environment where teamwork is valued.

ATTRACTIVE COMPENSATION PACKAGES

Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.

COMPREHENSIVE BENEFIT PACKAGE

Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.