Administrative Assistant… at Tutor Me LA LLC · Los…

Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm.

• Supporting all billing and payroll operations

• Utilization of accounting and payables software programs to perform duties and responsibilities

• Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies

• Accurately and timely completing assignments

• Researching and responding to inquiries

• Displaying a positive, high-energy attitude within our team environment

• Reviewing and editing pre-bills in response to attorney and support staff requests

• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)

• Creating, printing and verifying the accuracy of invoices prepared for clients

• Reviewing and verifying the accuracy of supporting documentation as required

• Assisting with obtaining information required for e-billing and liaising with e-billing coordinators

• Reviewing and analyzing rejected invoices and assisting with their resolution

• Processing write-offs per Firm policy

• Assistance with the creation and distribution of daily, weekly, monthly reports

• Assisting with year-end closing and reporting as required

• Assisting with special projects on various issues as needed

• Excellent verbal and written communication skills

• Excellent interpersonal and customer service skills

• Strong analytical, problem-solving and & productivity skills

• Excellent time management skills and the ability to work flexible hours to meet deadlines

• Ability to function well in a high-paced environment with shifting priorities

• Ability to maintain confidentiality, and to exercise discretion and good judgment

• Proficiency in Microsoft Office applications

• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)

• Proficiency in basic accounting principles and the ability to perform mathematical functions

• College graduate with internship/work experience

Why Should You Apply?

• Generous PTO plan
• Excellent growth and advancement opportunities