TSP Contracting→
Office Manager at TSP Contracting in Fairfax
Job Description
Job Description
Industry: Construction / General Contracting
TSP Contracting is seeking an experienced Office Manager with a strong construction industry background to oversee office operations, support project administration, and ensure smooth coordination between the office, field teams, vendors, subcontractors, and clients.
The ideal candidate is highly organized, detail-oriented, and capable of managing multiple responsibilities, including administrative operations, project support, HR coordination, accounting assistance, and process management in a fast-paced construction environment.
Key Responsibilities
Manage daily office operations and administrative functions.
Coordinate communication between management, project managers, field personnel, subcontractors, vendors, and clients.
Maintain project files, contracts, permits, insurance documents, and other construction-related records.
Assist with project administration, job tracking, scheduling, and documentation.
Support accounts payable and accounts receivable processes, including invoices, purchase orders, and vendor payments.
Assist with employee onboarding, personnel records, timekeeping, and administrative HR functions.
Track and maintain licenses, certifications, permits, and compliance documentation.
Prepare reports, spreadsheets, and operational summaries for management.
Manage office supplies, equipment, and vendor relationships.
Develop, implement, and improve office procedures and workflows.
Ensure company policies and administrative processes are followed consistently.
Provide direct administrative support to company leadership as needed.
Requirements
Qualifications
Minimum 3 years of Office Manager experience in the construction industry.
Strong understanding of construction office operations, project administration, and contractor workflows.
Experience working with project managers, field crews, subcontractors, suppliers, and clients.
Knowledge of construction documentation, contracts, permits, change orders, purchase orders, and invoicing.
Proficiency with Microsoft Office Suite and Google Workspace.
Experience with construction management software, CRM systems, or ERP platforms is preferred.
Strong organizational, multitasking, and problem-solving skills.
Excellent written and verbal communication skills.
Ability to work independently and manage multiple priorities.
High level of professionalism and confidentiality.
Preferred Qualifications
Experience supporting residential and/or commercial construction projects.
Familiarity with accounting software and construction bookkeeping processes.
Experience with HR administration, employee onboarding, and payroll coordination.
Experience with Zoho applications, QuickBooks, Buildertrend, JobNimbus, Procore, Xactimate or similar platforms.