Litigation Assistant at Troutman Pepper in Raleigh

Summary: Troutman Pepper is a law firm committed to employee support and advancement, seeking a Litigation Assistant to provide logistical and administrative support to litigation trial teams. The role involves coordinating trial preparation, managing travel arrangements, and ensuring all trial-related documentation is organized and completed according to firm protocols. Responsibilities: - Assist Senior Litigation Manager and Senior Litigation Coordinator in gathering and documenting trial requirements (location/dates, matter numbers and billing, team composition, vendor/technology/facility needs) - Maintain and update trial checklists, timelines, and related information in firm systems, shared drives, and tracking tools - Help confirm trial details with teams and route information to relevant internal departments - Arrange travel for trial team members under senior staff direction (flights, ground transportation, hotel) using approved vendors and tools - Coordinate hotel rooming lists and meeting space requests in line with firm guidelines and rate structures - Collect and organize travel and hotel confirmations and prepare basic summaries of arrangements for trial teams - Support war-room and courtroom logistics, including room reservations, workspace layouts, catering orders, and Office Services requests (printing, copying, supplies, shipping) - Assist with communications to satellite offices, hotels, and court facilities as directed - Help monitor trial schedules and daily logistical to-do items, promptly escalating issues to senior staff - Assist in coordinating with external vendors (hotels, transportation, court reporting, graphics, trial support, and other litigation vendors) - Request and collect vendor proposals, confirmations, and documentation, and maintain organized electronic files - Escalate vendor issues or concerns to senior team members for resolution - Coordinate with internal teams (e.g., IT, eMerge, Office Services) to schedule trial technology, equipment, and connectivity support - Help maintain organized electronic records of trial logistics, contracts, confirmations, invoices, expense reports, and post-trial summaries - Support communication and coordination with other administrative departments (e.g., Finance & Accounting, Client Care, Legal Talent) on matters impacting trial logistics or staffing - Maintain strict confidentiality of all firm and client information Required Qualifications: - Strong organizational skills, with the ability to manage multiple tasks and maintain attention to detail under time pressure - Ability to follow instructions, ask clarifying questions when appropriate, and meet deadlines - Proven ability to work independently and as part of a team, collaborating effectively with attorneys, staff, and administrative departments - Strong oral and written communication skills, with the ability to interact professionally with individuals at all levels and with external vendors - Demonstrated initiative, reliability, flexibility, and a positive, solutions-focused attitude, with an interest in growing within the trial support function - Demonstrated interest in litigation and trial support, with a desire to build a career in legal support or litigation operations - Ability to work independently and collaboratively as part of team to support consistent, efficient workflows - Ability to work effectively and efficiently in a remote, hybrid, and in-office environments - Ability to quickly learn firm software, applications, and technologies (e.g., ChromeRiver, e-billing, and matter management systems) - A combination of education and experience that demonstrates the ability to perform the essential functions of the position - Minimum one (1) year of experience working in a law firm or other professional setting - Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) Preferred Qualifications: - Bachelor's degree - Experience in a professional office environment, law firm, or legal internship Required Skills: Microsoft Outlook, Microsoft Teams, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, ChromeRiver, E-billing systems, Matter management systems