Accounts Payable and Payroll Specialist at TrellisWare… · San Diego

Our Accounting Team is seeking a hybrid Accounts Payable and Payroll Specialist to work with other team members in performing accounts payable and payroll tasks.  Enhancing cohesiveness and maintaining team morale is a responsibility of all our team members, as is the ambition for self-improvement and talent development. Through this dedication to unity and professional advancement, each team member is directly impacting the successful outcome of TrellisWare’s deliverables and setting the tone for our core values of delivering excellence, pushing boundaries, and empowering people.

The essential duties and responsibilities include:

• Obtain and maintain a thorough knowledge of company policies and practices related to payroll, accounts payable, expense reimbursement, purchasing and others to ensure consistent application and compliance.
• Obtain and maintain a thorough understanding of payroll, ERP and other systems as needed to perform tasks.
• Coordinate, prepare and process full-cycle, multi-state U.S. and international payroll for 200+ employees in an accurate, timely and compliant manner.
• Ensure accurate and timely processing and reconciliation of payroll data.
• Obtain and maintain an understanding of applicable labor laws as needed to assure compliance with payroll requirements.
• Review and reconcile periodic payroll tax filings.
• Assist with the full-cycle accounts payable tasks including processing of vendor invoices and payment requests, employee expense reimbursements, corporate credit card transactions, and entering related information in the ERP system.
• Coordinate with internal parties to ensure invoices and payment requests have appropriate approvals, accurately match to applicable purchase orders and receiving information and assist with the resolution of discrepancies.
• Monitor application of sales and use tax on company purchases.
• Assist with payment processing.
• Reconcile vendor statements to processed invoices and assist with resolving discrepancies.
• Assist with maintaining vendor information in the ERP system.
• Maintain proper documentation and record retention consistent with company policies and accepted accounting practices.
• Collaborate and communicate effectively with employees and external contacts as needed.
• Make recommendations for workflow and process improvements.
• Report and review all abnormalities with supervisor.
• Perform administrative and other duties as assigned.

Education and work experience requirements are:

• Three or more years of experience performing similar duties.
• Bachelors, AA or AS degree in accounting a plus.
• Experience in governmental contracting, international payroll, QAD ERP system, Paylocity, and Concur a plus.

To be considered for this position, you would need to meet, at a minimum, the knowledge, skills, and abilities listed here:

• Handles sensitive and confidential information with discretion at all times.
• Demonstrates strong organizational skills with an ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
• Self-motivated, efficient and detail oriented.
• Strong problem-solving and written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Works well independently and as part of a team.
• Professional demeanor with a high degree of flexibility, strong process orientation and good judgment.

The physical demands described here represent those that must be met in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable those with qualified disabilities.

• Able to frequently sit, stand, walk, use hands to fingers, handle or feel, reach within hands and arm’s length, stoop, kneel, and crouch, talk and hear.
• Regularly required to sit for extended periods of time; frequently required to use office equipment such as PC, printer, telephone, etc.
• Able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Additional requirements are:

• U.S. Citizenship or Permanent Residency.
• Monday through Friday business hours with one-hour lunch break.

Note: Many of TrellisWare's positions require a security clearance or the ability to obtain one. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

Disclaimer – The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Nothing in the job description restricts the company's right to change, assign, or reassign duties and responsibilities at any time for any reason.