Recruiting & Workplace Coordinator, Contractor at Treeswift · New York

About Treeswift

The way energy companies manage their infrastructure hasn't kept pace with the challenges they face. Treeswift is changing that, helping utilities modernize their field operations with AI-powered technology that reduces risk, improves reliability, and scales with the demands of a rapidly changing grid.

We deploy AI-powered sensor systems into utility field operations, mounted on backpacks and vehicles, to collect LiDAR and imagery data at scale. Our models turn that raw data into actionable intelligence: reducing wildfire, outage, and regulatory risk from vegetation; preventing cost overruns on new construction; and accelerating recovery after storms.

Since our first utility pilot in June 2024, we've grown to work with three of the five largest utilities in the United States. We're just getting started.

Our team brings deep experience from Penn, Caltech, CMU, Palantir, Stripe, and Oracle, and we're backed by leading investors including Penny Pritzker's Inspired Capital. We're headquartered in lower Manhattan with an office in Philadelphia and field presence across the country.

We're moving fast on a problem that matters. The work we do has real consequences for real people, and there's a lot of runway ahead. Come build it with us.

The Position:

Treeswift is looking for a Contract Recruiting & Workplace Coordinator to support two critical functions as we continue to scale: keeping our hiring process running smoothly and making our NYC office a great place to work.

This is a hybrid role that sits at the intersection of People and Operations. On the recruiting side, you'll work closely with our recruiting team to coordinate interviews, manage candidate communication, and keep our hiring data accurate and current. On the workplace side, you'll be the person who makes sure our lower Manhattan office runs well day-to-day - organized, stocked, welcoming, and set up for the team to do their best work.

The balance between these two areas will flex based on business needs, so we're looking for someone who's comfortable moving between them without losing a beat. This is a great fit for someone who is highly organized, takes pride in the details, and gets energy from making things run well behind the scenes.

As the person already in the office keeping things running, you'll also be the natural host for candidates coming in to interview - a connection that makes this hybrid role work particularly well.

What You'll Do:

Recruiting Coordination

• Schedule and coordinate interviews across multiple roles and stakeholders — including both virtual and in-office interviews at our NYC location — keeping candidates and hiring managers aligned throughout

• Manage in-office interview logistics: greeting candidates, coordinating conference rooms, ensuring a smooth and welcoming on-site experience from arrival to close

• Serve as a key point of contact for candidates throughout the interview process- responsive, warm, and representing Treeswift well at every touchpoint

• Maintain accurate hiring data in Ashby (our ATS) - keeping pipelines, candidate records, and search statuses up to date

• Support the recruiting team with job postings, outreach logistics, sending out offer letters with accuracy, and other day-to-day needs as searches move forward

• Schedule and coordinate interviews across multiple roles and stakeholders — including both virtual and in-office interviews at our NYC location — keeping candidates and hiring managers aligned throughout

Workplace & Office Operations

• Support the day-to-day operations of our NYC office - supplies, vendors, facilities, and anything else that keeps things running

• Serve as the first point of contact for office-related needs, handling issues quickly and proactively flagging anything that needs attention

• Support onboarding logistics for new hires joining the NYC office

• Help plan and coordinate internal team events, offsites, and office gatherings

• Identify opportunities to improve how the office functions and run with them

Who You Are:

• You have 1-3+ years of experience in a coordination, office management, recruiting coordination, or operations role.

• You're exceptionally organized and reliable. When you own something, it gets done - on time, with the details right

• You communicate clearly and proactively. Candidates, teammates, and vendors always know where things stand

• You're comfortable context-switching between different types of work throughout the day and don't get rattled when priorities shift

• You take pride in making the environment around you better - whether that's a well-run interview process or a well-stocked office

• You're based in NYC and comfortable being in the office regularly

What We Value:

Mission first. We value team members who are focused on working towards the best outcomes for the customer and the business.

Curiosity. We are constantly learning – from each other and from our customers. We aren't afraid to learn we were wrong in the process and adapt our approach accordingly.

Owner's mindset. If you see an opportunity for improvement, run with it. We believe that good ideas can come from anywhere, no matter your role.

Salary

This is a contract hourly position at $55 Per Hour at 40 hours per week

Treeswift  is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected status in accordance with applicable law.

If you require any accommodations during the recruitment process, whether it be alternate forms of material, accessible meeting rooms, etc., please let us know and we will work with you to meet your needs.