Tradesman Manufacturing→
Payroll & Finance Specialist at Tradesman… · Lethbridge
Skills
Job Description
Payroll & Finance Specialist
Full Time · Location: Lethbridge, AB, CA
About Us
At Tradesman Manufacturing, we don't just build products; we craft experiences. Since 1985, we have grown into a dynamic, innovative, customer-focused, Canadian manufacturing company that takes pride in transforming raw materials into products designed for comfort, keeping us warm in the winters and cool in the summers! Our passion for precision and commitment to quality has propelled us to the forefront of the industry.
We are looking for team members who aren’t afraid to tackle tough challenges to fulfill customer needs. People who are hungry to join a winning team and help us make a positive impact. When you join Tradesman, you join a trusting community that cares and offers training programs designed to nurture, inspire, and help you grow.
We are driven by a partnership mentality and by people who think creatively and embrace our values of: Quality, Service, Integrity, Community, and Adapt. Exactly what you would expect from Canada’s premier HVAC company.
Join Tradesman Manufacturing today. We invite you to be part of an organization you can trust.
Our Core Behaviors
A healthy obsession with Safety. We deeply understand the products we make and are committed to delivering high-quality goods for our customers in a safe working environment. Regardless of the circumstances or pressures we face, we are committed to a proactive health & safety program where all team members at every level is expected to participate.
Putting our heads together. Great teamwork happens when we are honest and accountable in everything we do. We encourage perspectives from all corners of our community. We see the bigger picture to become stronger and smarter together.
Act with confidence. We make smart, informed decisions as we work towards accurate, responsive, and timely service. Each of us is encouraged and empowered to think like a leader, be a self-starter, and ask for help when it’s needed.
Raise the bar. We constantly challenge ourselves and each other to seek out new ideas and better ways of doing things to define the leading edge of what’s possible in our industry. Since our foundation, we have adapted to changing markets and customers by learning from our mistakes, celebrating our successes, and applying a continuous improvement mentality.
Be you, with us. In an atmosphere of collaborating with care, we embrace each other’s differences. We make it safe to be ourselves and speak our minds. Through thick and thin, each of us is committed to one another’s well-being and personal growth.
The Role
We're searching for a Payroll & Finance Specialist who shares our commitment to excellence, teamwork, and continuous improvement.
REPORTS TO: People Development Manager
HOURS: Full-Time 40 hours weekly
SUMMARY: The Payroll & Finance Specialist is responsible for the accurate and compliant administration of payroll while also supporting accounts payable and financial administration functions. This cross-functional role ensures employees are paid accurately and on time, payroll obligations are met in accordance with applicable legislation, vendor invoices and payments are processed efficiently, and financial records are maintained in compliance with company policies and audit requirements. This role serves as a key liaison between employees, vendors, People Development, and Finance, providing exceptional service, maintaining strict confidentiality, and contributing to the continuous improvement of payroll and financial processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Payroll responsibilities take precedence during payroll processing and legislated deadlines. Outside of these periods, the role balances payroll and accounts payable duties based on operational requirements.
Payroll Administration (Approximately 50%)
- Administer end‑to‑end payroll processing for all hourly and salaried employees, ensuring accuracy, timeliness, and compliance with federal and provincial payroll regulations
- Process payroll changes including new hires, terminations, wage adjustments, bonuses, deductions, garnishments, and benefit changes
- Support employee benefit plan administration, including enrollments, terminations, life event changes, reconciliations, vendor communications, and employee inquiries.
- Prepare, review, and distribute payroll reports; maintain accurate payroll records in accordance with legal retention requirements
- Coordinate payroll tax filings and statutory remittances, including T4 preparation and year‑end reporting
- Serve as a primary point of contact for employee payroll and benefits inquiries; investigate and resolve discrepancies in a timely and confidential manner
- Serve as a super user for the Company's HRIS, payroll, and benefits administration systems, supporting reporting, system maintenance, back-end configuration, testing, and continuous improvement initiatives
- Collaborate with the People Development Manager to ensure systems are optimized, compliant, and aligned with organizational objectives and business needs.
- Maintain payroll, benefits, and HRIS procedures and documentation; provide guidance and training to managers and employees on system processes as required.
- Generate and analyze payroll, workforce, benefits, and HRIS reports to support operational decision-making, compliance requirements, audits, and departmental initiatives.
Accounts Payable & Financial Administration (Approximately 50%)
- Process vendor invoices by matching invoices to purchase orders and receiving documentation; review for accuracy and resolve discrepancies
- Code and post accounts payable transactions in the ERP system; ensure proper GL coding and documentation standards are met
- Assist with payment planning, cash flow coordination, and vendor communication to ensure timely and accurate payments
- Perform corporate credit card reconciliations and follow up on debit balances and outstanding items
- Support month‑end procedures, reconciliations, and other accounting functions as required
- Maintain electronic records and supporting documentation in accordance with company policies and audit standards
In addition to the duties outlined above, the incumbent may be assigned other related payroll, accounts payable, or administrative responsibilities as required to support operational and business needs.
PHYSICAL DEMANDS
- Ability to lift/carry boxes/packages/parcels up to 20lbs (includes floor to waist lifting).
- Sitting for extended periods
- Standing for extended periods
- Periodic climbing (stairs)
- Repetitive use of hands/wrists with light grasping
- Occasional walking/twisting/bending/reaching above and below shoulder.
WORK ENVIRONMENT
- Working conditions are normal for an office environment, minimal noise with temperature controls.
- Occasional exposure to the manufacturing environment including exposure to seasonal temperature changes, loud noises, and moving machinery.
- Travel between company owned properties may be required.
- Schedule flexibility is required, including occasional weekend, holiday, or adjusted work hours to ensure timely payroll processing and employee support across multiple shifts.
- Use of personal protective equipment (PPE) when in the manufacturing facility to include but not limited to, safety glasses, steel toe foot protection, hearing protection, and hard hats.
QUALIFICATIONS
EDUCATION/EXPERIENCE
- Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) or a minimum 3-5 years of experience in payroll administration.
- Experience with ADP Workforce Now or a comparable payroll/HRIS platform is strongly preferred. Experience administering employee benefits programs and generating system reports is considered an asset.
- Experience with Sage/QuickBooks is preferred.
- Proficient computer skills, including Microsoft office, SharePoint, LMS systems, and mobile technology.
- Advanced proficiency in Microsoft Excel, including data analysis, reporting, and reconciliation functions, is considered an asset.
- Experience in a Manufacturing environment considered a bonus.
EQUIPMENT
- Computer
- General Office Equipment
- Phone
KNOWLEDGE
- HRIS and reporting
- Payroll legislation & regulations
- Benefits administration
- Records management and confidentiality requirements.
- Advanced data entry skills
- General Safety policies & procedures
- Continuous improvement principles
LANGUAGE SKILLS
- Intermediate oral comprehension and expression; Must speak, read, and write in English fluently.
- Literacy equivalent to OECD Level 3 or higher.
MATHMATICAL SKILLS
- Numeracy skills level 3, or higher
- Complex problem solving
OTHER SKILL REQUIREMENTS
- High degree of confidentiality
- Excellent organizational and time-management skills.
- Expert communication skills
- Honesty & integrity
- Self-directed
- Strong attention to detail.
- Strong problem-solving skills.
- Strong interpersonal skills
- Promote and maintain a safe work environment by complying with all health and safety policies, procedures, and regulatory requirements, while actively identifying, reporting, and addressing hazards, incidents, and unsafe conditions.
NOTE: Tradesman Manufacturing reserves the right to revise or change job duties or responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
Benefits
At Tradesman Manufacturing, we value our employees and are proud to offer a supportive, team-focused work environment – plus great perks, including:
- Comprehensive Health & Dental Benefits – Your well-being matters to us.
- RRSP Matching – Build a stronger financial future with our retirement savings program.
- Free Breakfast Program – Start your day right with complimentary healthy foods for all employees.
- Vacation & Occasional Leave - Paid leave days to support work-life balance, help you recharge, and take care of what matters most.
If you’re ready to be part of a dynamic workplace where your contributions matter, apply today and start building your future with us.