People Coordinator at Toyota Research Institute in Los Altos, CA

Summary: Toyota Research Institute (TRI) is dedicated to improving the quality of human life through innovative tools and capabilities. As a People Coordinator, you will support the People Team in managing HR processes, ensuring compliance, and enhancing employee experience within a mission-driven, research-oriented organization. Responsibilities: - Maintain accurate and audit-ready employee records and HR documentation across all systems (including HRIS), ensuring compliance with I-9, immigration, and recordkeeping requirements - Support compliance initiatives, including labor law postings, policy updates, audits, reporting, and coordination with Facilities to meet regulatory standards at HQ and Cambridge - Manage end-to-end onboarding for employees, including orientation coordination, I-9 verification, system setup, and benefits enrollment - Oversee contractor, intern, and research fellow lifecycle processes, including onboarding, offboarding, end-date monitoring, renewals, and compliant documentation - Coordinate operational logistics such as IT and Facilities support requests, meeting and event setup, lease-car arrangements, and physical mail distribution - Maintain shared HR resources, guides, documentation libraries, and the organizational chart to ensure accuracy and accessibility - Support employee engagement initiatives, company events, open enrollment, and wellness programs while responding to employee inquiries via HR communication channels - Partner with Payroll to ensure timely processing by following up on outstanding timesheets and related documentation - Contribute to cross-functional and ad hoc People Team projects as needed Required Qualifications: - Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience - 1–3 years of experience providing HR administrative support - Strong organizational skills with exceptional attention to detail - Excellent written and verbal communication skills - Working knowledge of Google Workspace and Microsoft Office - Ability to handle sensitive information with professionalism and maintain confidentiality - Proven ability to manage multiple tasks with accuracy and efficiency Preferred Qualifications: - Experience navigating and utilizing Workday systems is a plus - Knowledge of background check review processes and employment screening procedures Required Skills: HR administrative support, Google Workspace, Microsoft Office Important Skills: Workday systems Nice-to-Have Skills: Multi-tasking, Organizational skills, Attention to detail, Written communication, Verbal communication, Confidentiality Benefits: Medical, dental, and vision insurance, 401(k) eligibility, Paid time off benefits (including vacation, sick time, and parental leave), Annual cash bonus structure