Administrative Assistant at Total Quality Logistics in Lombard, IL

Summary: Total Quality Logistics (TQL) is one of the largest freight brokerage firms in the nation. As an Administrative Assistant, you will support multiple leaders, manage office responsibilities, and handle receptionist duties, all while playing a key role in employee engagement and culture initiatives. Responsibilities: - Support events and employee engagement efforts in your office - Assist with onboarding new hires in your office - Communicate with Facilities department and property manager - Order and maintain office supplies - Oversee the overall cleanliness of the office - Manage and maintain the manager’s schedules - Create weekly and monthly Sales reports - Complete expense reports for manager - Coordinate travel arrangements with TQL’s Travel Team - Other tasks as needed to help save leadership time - Greet and escort job applicants through their onsite interviews - Prepare and distribute agendas for department meetings - Screen incoming calls and transfer to appropriate individuals - Pick up packages and mail, and distribute to the office Required Qualifications: - 1+ years of experience in customer service, front of office, or related field - High energy with excellent communication skills - Ability to work in a multitasking, fast paced environment - Organized with a strong attention to detail - Proficient computer skills – Outlook, Word, Excel, PowerPoint - Adaptable to changing priorities - Have a professional attitude and confidentiality Required Skills: Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Expense Reporting, Schedule Management, Travel Coordination, Sales Reporting Benefits: Comprehensive benefits package, Health, dental and vision coverage, 401(k) with company match, Perks including employee discounts, financial wellness planning, tuition reimbursement and more