Executive Assistant at Total Fleet Solutions in Perrysburg, OH

Description

TFS is the nation’s largest provider of brand-independent facilities, fleet, and asset management services for companies in the manufacturing, distribution, healthcare, hospitality, and numerous other industries. As the leading subject matter experts in mission critical capital assets specific to the warehousing and distribution of goods, TFS is a key supply chain partner for the customers we serve. 

TFS is a leading provider of comprehensive, full life-cycle fleet management for material handling industries. Based in Perrysburg, OH, TFS provides a broad range of single-source, brand independent solutions to streamline warehousing and materials management operations.

At TFS we believe that Our People are what make us great and help us deliver exceptional customer service! We offer industry leading benefits to include:

• Competitive pay
• Full benefits package that starts day one: Includes medical, dental, vision, 401K with match, company-paid life insurance and disability coverage.
• 8 paid holidays
• PTO: Full-time employees enjoy a generous paid time off policy, accruing more time throughout their tenure with TFS
• Training and mentoring: Learn from our experts in the industry

The benefits listed are subject to change at any time. Please speak with an HR Representative for details. In the case of conflict between the information listed and the official plan documents, the plan documents will always govern.

Job Summary

The Executive Assistant role is a highly visible, hands-on partner to the executive team, responsible for keeping daily operations organized, efficient, and running without gaps. The ideal candidate is detail-oriented, proactive, and operates with an “On It Now” mindset, anticipating needs, moving quickly, and following through every time. From managing office operations and executive travel to coordinating meetings and supporting presentations, this person is the go-to for getting things done right the first time. Strong communication, professionalism, and the ability to stay one step ahead are essential for success in this fast-paced, high-impact role.

Key Job Responsibilities:

• Manage daily office operations for the headquarters, including mail distribution, supply ordering, meeting room preparation, and coordination with property management 
• Oversee supply management for one local warehouse 
• Coordinate all onsite meeting logistics, including scheduling, calendar invitations, catering, and travel accommodations for visitors 
• Plan and execute offsite meetings, including venue selection, attendee communication, and logistics management 
• Support executives with calendar management and comprehensive travel coordination (air, hotel, rental cars) 
• Manage and maintain corporate vendor accounts (e.g., airlines, hotels, rental agencies) and identify opportunities to streamline partnerships 
• Develop and format professional PowerPoint presentations and manage company swag inventory across business units
• Other duties as assigned

*This job description is subject to change at any time.

Requirements

• Must be located in the greater Perrysburg area; in-office five days per week
• Proven ability to operate with urgency, strong attention to detail, and exceptional follow-through 
• High proficiency in Microsoft Office 365, especially Outlook, PowerPoint, and Teams 
• Excellent written and verbal communication skills with a polished, professional presence 
• Strong organizational and multitasking abilities, with the ability to manage competing priorities 
• Demonstrated alignment with core values, particularly a proactive “On It Now” mindset 
• Prior experience supporting executives or managing office operations preferred

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit or stand up to 8 or more hours; use hands to type, maneuver, handle, or feel; and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily in an open-office setting, with co-workers working side-by-side and a moderate level of activity being performed by co-workers across the office. The noise level in the work environment is moderate. 

TFS, Ltd. considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, genetic information, marital or veteran status, or any other legally protected status.