Office Manager - Accounting at Top Gun Staffing, Inc. in Stoughton, MA

Job Summary

We are seeking a highly organized and proactive Office Manager specializing in Accounting to oversee the administrative and financial operations within our organization. This role is vital in ensuring smooth office functioning, accurate financial record-keeping, and effective team management. The ideal candidate will possess a comprehensive understanding of accounting practices, office administration, and vendor relations, contributing to the overall efficiency and professionalism of our workplace. This position offers an exciting opportunity to lead administrative initiatives while supporting financial processes in a dynamic environment.

Responsibilities

• Manage daily office operations, including front desk duties, filing, and calendar management to ensure seamless workflow.
• Oversee bookkeeping activities, including maintaining accurate financial records using accounting software such as QuickBooks or similar platforms.
• Supervise accounting functions related to payroll processing, budgeting, and financial reporting.
• Coordinate with vendors for procurement, service agreements, and invoice processing while maintaining strong vendor relationships.
• Handle human resources tasks such as onboarding, training & development, and maintaining confidential personnel information.
• Organize and plan company events, meetings, and training sessions to foster team engagement.
• Manage schedule coordination for executives and staff, ensuring timely appointments and deadlines.
• Oversee office supplies inventory and manage vendor contracts to optimize operational costs.
• Ensure compliance with company policies regarding confidentiality, data security, and legal requirements.
• Provide exceptional customer service by addressing client inquiries professionally via phone or email.
• Utilize Microsoft Office tools and spreadsheets for data analysis, reporting, and record keeping.
• Maintain accurate records of financial transactions, including bookkeeping entries and account reconciliations.
• Support office management initiatives that improve efficiency and productivity across departments.

Experience

• Minimum of three years’ experience in office management with a focus on accounting or finance functions.
• Demonstrated supervisory experience overseeing administrative staff or teams.
• Proficiency in accounting software such as QuickBooks or equivalent financial software.
• Strong background in bookkeeping, payroll administration, budgeting, and financial reporting.
• Experience with vendor management, contract negotiations, and procurement processes.
• Familiarity with human resources practices including onboarding, training, and confidentiality handling.
• Excellent organizational skills with the ability to manage multiple priorities effectively.
• Proven communication skills suitable for client interaction and team collaboration.
• Technical proficiency in Microsoft Office Suite—particularly Excel spreadsheets—and general office equipment.
• Prior experience managing medical or specialized office environments is advantageous but not required.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.

This role is integral to maintaining an efficient office environment while supporting our financial health. We welcome candidates who are detail-oriented professionals eager to contribute their expertise in a collaborative setting.

CIV123

Pay: $59,258.72 - $68,451.36 per year

Work Location: In person