Document Controller – Freight &… at TMA Proactive… · Johannesb…

Our international client is looking for a highly organised and detail-oriented Document Controller to join a busy operations team within the freight, shipping and logistics environment. This role is ideal for someone with approximately 2+ years’ relevant experience in shipping, clearing and forwarding, logistics, freight or import/export operations who is comfortable working with time-sensitive documentation and coordinating with multiple operational stakeholders. Key Responsibilities The successful candidate will be responsible for managing and coordinating operational and shipping documentation across the business, including: Creating and distributing cargo holding certificates Preparing and distributing shipping instructions Preparing cargo declarations Managing shipment bookings Preparing and distributing sampling instructions Distributing dispatch and receipt reports Finalising draft and original Bills of Lading Finalising draft and original COQ/COW documentation Preparing, booking and couriering document packs Creating and distributing Letters of Indemnity (LOIs) Maintaining contract registers Managing sampling dashboards Maintaining daily document control dashboards Preparing invitation letters Maintaining accurate electronic and hard-copy filing systems Communicating daily with port, sampling and trucking agents Tracking trucks and providing operational updates Providing vessel updates Preparing and distributing photographic reports Requirements Candidates should have approximately 2 years’ relevant experience together with one or more of the following qualifications: Diploma or Certificate in Freight Forwarding & Customs Compliance Diploma in Supply Chain Management Diploma in Logistics Management Diploma in Import & Export Management BCom/Bachelor’s degree in Supply Chain Management, Logistics, Transport or International Trade Customs Compliance or Customs Administration qualification Other relevant freight, shipping or logistics qualification Experience & Skills The ideal candidate will have: Previous clearing and forwarding experience Previous shipping experience Practical understanding of shipping and freight documentation Strong attention to detail, particularly when working with contractual and operational documents Strong relationship-management skills when dealing with suppliers, clients and operational partners Confidence communicating with stakeholders from different countries and backgrounds Good working knowledge of Microsoft Outlook and Excel Strong organisational and document-management skills The ability to manage multiple deadlines in a fast-paced operational environment A proactive and dependable approach to work Additional Requirements A valid driver’s license is essential, as the role may require the collection of documents from time to time Candidates must be willing to travel when operationally required Due to the nature of shipping and logistics operations, there may occasionally be a requirement to work on weekends or public holidays when necessary Benefits