Administrative Assistant - Southeast at Tiffany & Co. in Miami, FL

Retail Administrative Assistant (Southeast) – This role provides administrative support to the Market Vice President, Functional Team, and Store Directors within the region of 22 locations across Florida, Louisiana, Georgia, and Texas. Responsibilities include managing budgets and schedules, planning, and executing in region events, preparing reports, compiling information, and other duties as assigned. The Tiffany & Co. Administrative Assistant is currently held accountable to:

Fiscal Accountability:

• Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained. 

• Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.

Tiffany Experience:

• Provide administrative support to Southeast Region team. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements. 

• Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.

Business Development: 

• Support Retail Performance Director and Human Resources Business Partner with reporting and preparation for all new hire events. 

• Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.

Personal Leadership: 

• Positively contribute as well as ensure sales staff contributes to store’s delivery of the Tiffany experience and Tiffany brand promise. 

• Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.

Requirements: 

• Three to Five years of previous Administrative Assistant or management experience working with executives. 

• Demonstrated ability to create and enhance a culture of the Tiffany Experience for our internal customers.

• Must be discrete due to exposure of highly confidential client information. 

• Must have excellent organizational skills, the ability to multi-task, and prioritize workload. 

• Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint. 

• Excellent communication skills. 

• Ability to work independently. 

• Must have authorization to work in the United States or in the country where the position is based