Administrative Assistant - Private Asset Management at TIAA · New York

Summary: TIAA is a market-leading retirement company focused on delivering secure financial futures. The Administrative Assistant provides essential administrative support to ensure efficient office operations and assists employees with various tasks including onboarding, scheduling, and communication. Responsibilities: - Maintains office inventory, facilitates supply orders and completes other general office duties - Supports employees with various tasks related to onboarding, appointment setting and travel arrangements - Provides meeting assistance through scheduling, presentation preparation and diligent note taking - Handles various office tasks related to communication and organization - Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments - Coordinate and communicate meetings for high-net-worth clients in multiple locations across multiple time zones - As the voice of TIAA answer phones and route calls; provide general information to clients; refer questions and issues to appropriate staff or department for further information and problem resolution - Maintain calendar for executives - Create internal/external correspondence using Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system (Siebel/Unified Desktop) - Compile client data and research - Make routine travel arrangements and complete expense reports - Order and maintain office supplies - Schedule and set-up internal meetings/conference calls/catering as required - May act as liaison for office facilities and maintenance issues - May act as liaison for vendors and ensure payment of office-related invoices - Ad-hoc reporting/projects - Assist teammates; cover other duties during vacations Required Qualifications: - High School Preferred - No Experience Required - Sedentary Work Preferred Qualifications: - Bachelor's degree - Strong proficiency with Microsoft suite of products, specifically Excel - Proven experience being detail oriented and organized with good follow through skills - Able to multi-task and produce in a fast paced, team-oriented environment - Excellent oral and written communication skills - Strong interpersonal and customer service skills Required Skills: Microsoft Excel, Microsoft Office Nice-to-Have Skills: Customer Service, Multi-tasking Benefits: Superior retirement program, Highly competitive health, wellness and work life offerings