Theirc
Supply Chain Officer at Theirc in Multan, Punjab - Pakistan
Job Description
Supply Chain Officer
Location: Multan, Punjab - Pakistan · In Person
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The International Rescue Committee is initiating a short-term nutrition focused project funded by UNICEF. The initial duration of the project is 4 months with possible further extension. The project will contribute to improving the nutrition service delivery and outreach in seven districts of Punjab province.
Reporting to the Supply Chain Manager based in Multan, the Supply Chain Officer will support and manage day-to-day procurement, logistics, inventory, fleet, warehousing, asset management and related supply chain functions for the project. The position will ensure the timely availability, movement and accountability of program supplies and equipment across the target districts of Southern Punjab, in compliance with IRC policies, UNICEF requirements and applicable government procedures.
Major Responsibilities:
- Develop and regularly update the project procurement and supply plan in line with the approved workplan, budget and implementation schedule.
- Coordinate with vendors and relevant stakeholders and ensure timely procurement of programme, office and operational supplies in accordance with IRC procurement procedures and donor requirements.
- Ensure timely availability and distribution of equipment, IEC/SBCC materials, ECD/Play Lab materials, stationery and other approved project supplies.
- Coordinate with programme teams regarding nutrition commodities supplied by UNICEF, including MUAC tapes, RUTF, MNP, SQ-LNS, MMS and W-IFA, ensuring appropriate receipt, documentation, storage and distribution arrangements where applicable.
- Maintain accurate and up-to-date inventory, stock and asset records, including documentation of receipts, issues, transfers and handovers.
- Coordinate dispatch and distribution of supplies from the Multan office/warehouse to district teams and supported health facilities and community-level locations.
- Monitor stock levels and proactively identify and communicate potential shortages, delays or supply gaps.
- Ensure appropriate storage, cold storage, handling, transportation and accountability of project materials, equipment and supplies.
- Support the establishment and maintenance of appropriate storage arrangements at the Multan office and district level.
- Coordinate vehicle and logistics requirements for field activities in close collaboration with programme teams and the Supply Chain Manager.
- Maintain complete procurement and logistics documentation, including quotations, purchase orders, goods received notes, waybills, stock records, asset registers and distribution/hand-over records.
- Conduct regular stock and asset reconciliations and support periodic physical verification exercises.
- Support timely transfer, disposal or handover of project assets and supplies at project close-out in accordance with IRC and donor procedures.
- Support programme and finance teams during audits, spot checks and donor/management reviews by providing complete and properly filed procurement, logistics, inventory and asset documentation.
- Ensure compliance with IRC safeguarding, fraud prevention, PSEA, Code of Conduct and other relevant organizational policies and procedures.
- Provide regular supply chain updates to the Project Management Office and Supply Chain Manager, highlighting procurement delays, stock risks, operational constraints and actions required.
Key Deliverables
- Project procurement and supply plan developed and regularly updated.
- Timely procurement and distribution of approved programme and operational supplies.
- Accurate and up-to-date inventory, stock and asset records.
- Monthly procurement and supply chain reports and updates.
- Regular stock reconciliation and asset verification reports.
- Complete and properly maintained procurement, logistics and distribution documentation.
- Timely transfer, disposal and handover of project assets and supplies at close-out.
- Timely identification and escalation of supply chain risks, gaps and delays.
Key Working Relationships: Position Reports to Supply Chain Manager at Multan. It directly supervises drivers, office-aid and cleaner. The position closely coordinates with the program, finance, supply chain functions, MEAL and MIS.
Job Requirements:
a) Education:
Minimum Bachelors, Master’s degree will be advantaged in Supply Chain Management, Procurement, Logistics, Business Administration, Commerce, or a related field.
b) Work Experience:
- Minimum 3 years of relevant professional experience in supply chain, procurement, logistics, inventory, warehousing and/or fleet management, preferably with an international NGO or development organization.
- Practical experience in procurement processes, vendor coordination, inventory management, asset tracking, warehousing and distribution.
- Experience supporting field operations across multiple districts or geographically dispersed locations. Good understanding of procurement policies, donor compliance requirements and documentation standards.
- Experience with MS Excel, Word and other standard office applications; ability to maintain and analyze inventory and procurement records.
- Experience of working in South Punjab particularly target districts will be preferred
- Demonstrated Skills and Competencies:
- Strong organizational, coordination, communication and problem-solving skills, and self-initiative abilities.
- Ability to work independently, manage competing priorities and meet tight deadlines.
- Excellent communication, coordination, and team supervision skills.
- Computer skills including MS Office (Word, Excel, PowerPoint, Outlook).
- Willingness and ability to travel frequently to project districts in Southern Punjab.
- Commitment to IRC’s Code of Conduct, safeguarding, PSEA, fraud prevention and other organizational policies.
- Familiarity with the South Punjab districts dynamics including culture, administration, health systems and local development stakeholders will be an advantage
Note: Interviews will be conducted on rolling basis, and only short-listed candidates will be called for an interview.
Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.