Summer Intern - Administrative AI Solutions and… at The… · AUSTIN

Summary: The University of Texas at Austin is seeking a paid summer intern for their Procurement Services team to support administrative innovation and process improvement using artificial intelligence tools. The intern will focus on policy and compliance analysis, as well as workflow management for procurement-related requests, while gaining practical experience in AI applications and operational improvement within a public university environment. Responsibilities: - Review relevant federal, state, and institutional policies, requirements, and guidance that apply to Procurement Services operations - Use AI tools, under staff guidance, to help organize, summarize, and compare policy requirements - Compare current Procurement Services operational processes against applicable requirements to identify possible gaps, inconsistencies, or compliance risks - Help develop a structured inventory or matrix of requirements and corresponding operational practices - Support the team in identifying priority areas for risk mitigation, process clarification, or operational improvement - Document findings in a clear, organized format suitable for internal review - Review current methods for receiving and managing procurement-related requests through shared inboxes or other intake channels - Help design and document a process for identifying, categorizing, and logging incoming requests - Explore how Claude Coworker and similar AI tools could support intake triage, request summarization, response drafting, task routing, and tracking - Assist in developing a proposed workflow that would: - Identify requests received in an inbox - Log requests into a tracking system - Determine the type of action needed - Support preparation of a response - And track the request through completion - Evaluate options for creating a repeatable and scalable request-tracking approach - Prepare recommendations, process maps, and implementation concepts for team review - Participate in meetings with Procurement Services staff and stakeholders - Assist with process documentation, presentations, summaries, and project updates - Conduct research on administrative process improvement, workflow tools, and responsible AI use in operations - Perform related duties as assigned Required Qualifications: - Current undergraduate or graduate student - Strong written, analytical, and organizational skills - Interest in artificial intelligence, business process improvement, operations, public administration, procurement, compliance, or related fields - Ability to analyze complex information and present it clearly - Ability to handle sensitive or operational information with discretion - Proficiency with Microsoft Office or Google Workspace tools Preferred Qualifications: - Experience using AI tools such as Claude, ChatGPT, or similar platforms in academic or professional settings - Experience with process mapping, workflow design, business analysis, or administrative operations - Familiarity with policy analysis, compliance review, procurement, public sector operations, or risk assessment - Experience working with spreadsheets, tracking systems, or project management tools - Strong attention to detail and ability to work independently while collaborating with a team Required Skills: Artificial Intelligence tools, Claude Coworker, ChatGPT, Policy analysis, Compliance review, Procurement, Process mapping, Workflow design, Business analysis, Microsoft Office, Google Workspace, Project management tools, Spreadsheets, Risk assessment Benefits: Students in this position may choose to enroll in the UTSaver voluntary retirement programs., A criminal history background check will be required for finalist(s) under consideration for this position., The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action., You will be required to complete the federal Employment Eligibility Verification I-9 form., The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.