Program Coordinator- NIDHC at The Henry M.… · Bethesda

Summary: The Henry M. Jackson Foundation for the Advancement of Military Medicine is seeking a highly organized and detail-oriented Program Coordinator to support the National Institute for Defense Health Cooperation (NIDHC). This role involves coordinating activities, managing communications, and providing administrative support to ensure efficient program execution. Responsibilities: - Support the creation, organization, and maintenance of NIDHC communication materials, including newsletters, briefing packets, presentations, talking points, reports, and web content - Drafts and develops content for print and online communications, including website updates, articles, and social media, within USU media guidance - Coordinate internal communications to ensure timely dissemination of information across teams - Maintain shared knowledge assets (e.g., SOPs and templates), to include adherence to NIDHC processes for finalizing, placing, and archiving knowledge products, which ensure version control and easy retrieval of institutional knowledge - Maintain internal communication trackers, to include post-engagement reports, and request for assistance trackers - Assist in developing communication products that highlight NIDHC activities, partnerships, and mission impacts - Track communication requests and outreach commitments to ensure consistent and high-quality deliverables - Maintain project and team workflows by managing task trackers, calendars, and activity logs; proactively identify potential delays or scheduling conflicts - Provide administrative support including drafting meeting agendas, writing formal meeting minutes, preparing summary reports, and supporting presentation development - Coordinate logistics for meetings, workshops, and outreach events, including scheduling, invitations, materials preparation, and space or virtual platform setup - Serve as a point of contact for routine inquiries and external communications - Support hiring and onboarding activities at the direction of supervisors - Perform other duties and responsibilities as assigned or directed by the supervisor Required Qualifications: - Bachelor's Degree required - Minimum of 0-2 years' experience required - Strong written and verbal communication skills, with the ability to draft clear, professional documents - Knowledge of project coordination principles, office automation tools, and information management best practices - Demonstrated visual communication skills, including the ability to create polished, visually appealing graphics, presentations, and communication products using tools such as PowerPoint, Canva, or similar software; strong 'visual eye' for layout, formatting, and brand consistency - Ability to work independently, exercise sound judgment, and prioritize tasks effectively - Comfort coordinating multiple projects and deadlines simultaneously - Ability to obtain and maintain a T1 Public Trust background check - Lifting: Requires lifting materials up to 10 lbs - Ability to stand or sit at a computer for prolonged periods Preferred Qualifications: - Degree in Knowledge Management, Communication or related field preferred - Familiarity with federal organizations or military health systems is beneficial but not required Required Skills: Project coordination, Visual communication Important Skills: Office automation tools Nice-to-Have Skills: Task prioritization, federal organizations, Public Trust background check, Independent work Benefits: HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.