Corporate Administrative Manager at The Cook &… · Winston-S…

The Corporate Administrative Manager is responsible for ensuring the smooth day-to-day operation of the corporate office through administrative, operational, and project coordination support. This role serves as the primary liaison with building management, oversees office operations and workplace logistics, manages corporate communications, and coordinates meetings and special projects. While the position may occasionally provide administrative support to members of the Executive Leadership Team as needed, its primary focus is ensuring the efficient operation of the corporate office, supporting organizational initiatives, and delivering exceptional internal service. Essential FunctionsAdministrative Support• Provide administrative support to the Chief Human Resources Officer and other members of Executive Leadership Team, including meeting scheduling, leadership dinners, and other coordination needs as requested.• Prepare presentations, reports, meeting materials, and correspondence.• Maintain organized electronic and physical files and records.• Coordinate meeting logistics, including conference rooms, catering, audiovisual needs, and materials.• Process departmental expenses and invoices as assigned.Meeting Coordination• Coordinate leadership meetings and departmental meetings.• Prepare agendas, meeting materials, and follow-up action items.• Coordinate conference room, catering, technology, and virtual meeting logistics.• Support occasional off-site leadership meetings and small team gatherings.Project Management• Assist with planning and execution of strategic projects and organizational initiatives.• Coordinate cross-functional efforts and monitor project progress.• Conduct research and gather information to support decision-making.Corporate Communications• Assist in drafting internal communications and announcements as requested.• Coordinate communication between Executive Leadership and departments to ensure timely information flow.• Manage corporate distribution lists and serve as the gatekeeper for lists.Office Management• Serve as the primary point of contact with corporate building management for all facility-related matters.• Manage digital name plate updates.• Manage employee parking assignments, parking access, and related communications.• Coordinate office moves, workspace assignments, and office setup.• Oversee office, kitchen, and breakroom supplies.• Coordinate office equipment maintenance and vendor service requests.• Ensure conference rooms and common areas remain organized and presentation-ready.• Manage relationships with office service vendors.• Support office safety initiatives and onboarding logistics for new hires.Travel Coordination• Coordinate occasional travel arrangements when requested.• Prepare travel itineraries and assist with travel logistics as needed.• Support travel coordination for acquisitions, integrations, or special projects when required.Workplace Experience• Help create a welcoming and professional corporate office environment.• Coordinate employee recognition activities and office celebrations.• Assist with hospitality for visitors and executive guests.• Support employee engagement initiatives led by Human Resources.• Coordinate office-wide communications regarding building operations and workplace updates.Confidentiality• Handle sensitive and confidential information with professionalism and discretion. Minimum Qualifications• Experience with office and facilities management.• Vendor management experience. Knowledge, Skills and Abilities • Exceptional organizational and communication skills.• Strong project coordination and time management abilities.• Excellent customer service and interpersonal skills.• High attention to detail and professionalism.• Ability to manage multiple priorities while maintaining confidentiality.• Proficiency with Microsoft Office and collaboration tools. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Work Environment The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.