Billing Processor Intern (part-time) at The Bay… · Green Bay

Summary: The Bay Family of Companies is seeking a Billing Processor Intern to join their General Accounting Team. This role is essential for managing the revenue cycle by handling customer invoices and resolving discrepancies in accordance with company policies. Responsibilities: - Reviews warehouse and direct sales orders, posting customer invoices by resolving discrepancies following the Billing Department and Company’s established policy and procedures - Verify quantities for each shipment within our ERP Software from Picking list to posting screen - Run a Billing edit report and resolve all exceptions prior to posting across all business lines - Place sales on hold for corrections and verifications, while initiating timely follow-up to ensure continuous delivery of invoicing to our customers - Research customer returns seeking approval for requests exceeding established limits - Data enters all approved sales adjustments and credit/rebills - Keep Supervisor informed of WIP – Work in Progress, processing needs, and escalations - Manually indexes backup emails and scans into our PDF viewer companion application - Completes weekly reporting to capture missing sales and timely follow-up - Receives and validates state sales tax exemption certificates for resale and jobs, ensuring all information is captured appropriately to identify the job and locate the exemption certificate for audits - Completes filling of completed work electronically and hard copy as required - Receives approved customer setup forms and enters within the system following procedural requirements, incorrect entries impact customer billing, statements, and reporting - Enters new invoicing into our customer’s EDI portals - Completes ERP system research and notational standards with every customer contact, internal and external - Complete calls with divisions and internal departments as needed to resolve inquiries Required Qualifications: - Accounting student, or enrolling in accounting/finance program in school - 2 years of data entry experience - Billing, invoicing, or experience in Microsoft D365 ERP Software platform Required Skills: Data Entry, Billing, Invoicing, Microsoft D365 ERP Software