Campus Operations and Project Coordinator at The Agnes… · Rosemont

The Operations & Project Coordinator will work closely with the Director of Campus Operations and the Director of Safety and Security to support the day-to-day and strategic needs of the school. This role is responsible for overseeing and executing key operational and project-based initiatives aligned with the organization’s goals. The Operations & Project Coordinator will also serve as a liaison to department heads and the auxiliary team, coordinating event logistics and scheduling. This position blends hands-on operational support with the planning and delivery of both short- and long-term projects.

Key Responsibilities:

• Support the Director of Campus Operations in daily logistics, systems improvement, and support risk management efforts. Assist with budgeting, procurement, and contract coordination related to operational projects

• Lead cross-functional projects planning, execution, ensuring timelines, budgets, and deliverables are met

• Coordinate day-to-day operational activities to support organizational efficiency and continuity

• Serve as the primary liaison between vendors, and internal teams to align priorities and expectations

• Develop and maintain project schedules, documentation, and status reports for leadership review

• Support resource planning, task allocation, and workload tracking across multiple initiatives

• Monitor project progress, resolve issues, and escalate concerns as needed to maintain momentum

• Oversee and report on project progress. Monitor project timelines, milestones, and resource allocation to ensure timely and effective execution. (e.g., scheduling, vendor transitions, space planning).

• Perform administrative duties relative to the CMMS in order to ensure all events and activities are set up and broken down appropriately, working closely with the Calendar Administrator to proactively anticipate issues

• Process Optimization, Identify and implement improvements to the operational process. Prepare ad-hoc operational reports and summaries for leadership, tracking project impact and alignment with school goals.

• Performs other duties as assigned including providing support with early morning shuttle runs as needed..

Qualifications:

• Bachelor’s degree in Business Administration, Education Management, or related field.

• Experience in school operations, administration, or project coordination preferred.

• Proven organizational and interpersonal skills, adept at managing multiple priorities and facilitating cross-departmental communication.

Physical Demands and Work Environment:

• Ability to walk, stand, maintain balance, climb ladders, crouch, lift, carry, push, or pull up to 50 lbs., bend, stoop, and reach above shoulder level

• Ability to prioritize and perform multiple tasks, to read, analyze, and interpret general business documents, invoices, forms, and government regulation

• Ability to adapt behavior to function effectively in a school environment, including those specific to the traditions of the School

• Ability to withstand indoor and outdoor environmental conditions including dirt, dust, pollen odors, sun, wetness, rain, fumes, temperatures, noise, or machinery vibrations

The physical requirements and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.