The Adaptavist Group→
Project Management Office Administrator at The… · Toronto
Job Description
Company Description
Working at The Adaptavist Group
The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.
We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!
We make change happen. From anywhere.
What we offer you
We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team. We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices.
Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS.
Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.
Read our full list of benefits
Job Description
Are you highly organised, detail-focused, and confident managing the moving parts behind successful project delivery?
We’re looking for a Project Manager Administrator to join our PMO & Services Operations team. This is a fantastic opportunity for someone who enjoys bringing structure, accuracy, and operational control to a busy services environment.
In this role, you’ll play a key part in keeping our internal project operations running smoothly — from system set-up and resource coordination to forecasting, auditing, and invoicing. You’ll work closely with consultants, project teams, operations, and finance to ensure projects are accurately maintained behind the scenes and that all invoicing is issued correctly and on time.
If you enjoy working across systems, supporting project delivery, and making sure the details are right, we’d love to hear from you.
What you'll be doing
As Project Manager Administrator, you’ll support the smooth running of multiple non-client-facing projects and engagements from an operational and systems perspective.
Your responsibilities will include:
- Setting up and maintaining projects in internal systems
- Supporting resource booking, scheduling, and coordination
- Tracking project budgets, purchase orders, invoices, and expenses where needed
- Auditing and maintaining system data to ensure accuracy and cleanliness
- Coordinating between SPP and Finance to support accurate invoicing
- Working with project teams to ensure forecasts are current and accurate
- Keeping project plans and timelines up to date, including baseline and actual timelines
- Supporting governance by helping ensure project processes, templates, and reporting standards are followed
- Carrying out charge analysis and helping maintain strong financial control across project activity
Qualifications
What we're looking for
- Experience working with project financials, including reconciling revenue and expenses
- Confidence using Google Workspace and Microsoft Office
- Experience with Atlassian tools, including Jira Roadmaps and Confluence
- Experience working with SPP and/or similar project or professional services systems
- Strong verbal and written communication skills
- Excellent attention to detail and the ability to keep data, systems, and reporting accurate
- The ability to work independently while collaborating effectively with remote teams
- A self-motivated, organised, and professional approach
- Comfort working in a fast-paced, dynamic, and technical environment
- A helpful, personable, and team-oriented attitude
It would be great if you also have:
- An understanding of Project Management methodologies, such as Waterfall, PRINCE2, or Agile
- Experience with the wider Atlassian toolset
- Experience using NetSuite SPP or similar systems
Additional Information
Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At ScriptRunner, part of TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet.
Drop us your application, we’d love to hear from you!
What to expect
We have published some support on Interviewing with us to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.
You can read them here
Life at The Adaptavist Group
From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.
We look forward to your application!
Equal opportunities for everyone
At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status.
Recruitment fraud notice
We are aware of recruitment scams where individuals or organisations may falsely claim to represent us. We take this seriously and are committed to protecting candidates throughout our hiring process.
We will never ask for any form of payment, fees, or financial commitment at any stage of recruitment, including applications, interviews, onboarding, or equipment provision.
Most of our recruitment communications are sent from our system, SmartRecruiters, and may come from addresses such as @smartrecruiters.com. All our emails are signed off by The Talent Team @ The Adaptavist Group.
If you are ever unsure about the authenticity of a message or job offer, please verify it via our official careers channels before responding.