Sr. Producer, Experiential Pop-up… at TH Experiential · Location…

Sr. Producer, Experiential Pop-up Events, Freelance Nashville TN

Experiential Senior Producer

TH Experiential

Fantastic Opportunity to become our go-to for Nashville, Tennessee!

Actively responding quickly and seeking fantastic talent that wants to become apart of our freelance family!

• Must live in or surrounding area of Nashville, Tennessee.
• Available to START as soon as possible through the 2nd week of November.
• Strong Pop-Up experience and managing full cycle experiential.

About TH Experiential

Experiential Marketing is an explosively growing field that now ranks as one of the top five strategies that companies use, and 75% of marketers said that events are crucial to their brand success. Founded in 2006, TH Experiential is the one-stop solution for all things experiential marketing — from live events to digital extensions and streaming for brands like Unilever, Sephora, McDonald's, L'Oréal, eBay, DoorDash, IKEA, and Nike. From campaign concepting to on-the-ground execution, we have deep knowledge and expertise in 360 cross-channel activations. For the past two decades, we have been the trusted strategic partner for the world's leading agencies and Fortune 500 brands to powerfully and directly market to their press, influencers, and consumers. We are expanding our production team with talent that wants to join us in pushing the possibilities of what experiential can deliver.

Overview

The Senior Producer is a core production role at TH Experiential, responsible for leading the end-to-end execution of assigned projects with a high degree of independence. You own your projects — the budget, the timeline, the vendor relationships, and the quality of delivery. You work cross-functionally across Accounts, Strategy, Creative, and Operations to ensure every activation comes to life on time, on budget, and above client expectations. You are a seasoned production operator who brings deep craft knowledge — fabrication, permitting, logistics, and technical production — alongside the financial discipline and client presence to deliver margin-positive work at scale.

What You'll Do

Project Leadership & Lifecycle Ownership

• Lead and manage assigned projects from post-kickoff through final closeout, adhering to TH's policies, processes, and client service standards.
• Serve as the primary production point of contact for your assigned projects, ensuring clear communication and alignment across all workstreams at every phase: pre-production, build, load-in, event, reconciliation, and closeout.
• Provide solution recommendations that are on-strategy, executable within timeline and budget, and deliver the best possible outcome for the client.
• Work cross-functionally across Accounts, Strategy, Client Development, Design, and Operations.
• Collaborate with the assigned Project/Account Manager, contributing to all client-facing materials before they are sent out.
• Travel for assigned projects as required.

Fabrication & Build Management

• Own fabrication decisions end-to-end on assigned projects: custom builds, scenic elements, structural components, material selection, and quality control.
• Manage relationships with fabrication shops directly — spec builds, review and interpret drawings independently, and drive QC at every stage from first sample through final delivery.
• Identify and resolve build issues before they become event-day problems; maintain a QC process that catches problems early.
• Understand what things cost, know when a vendor quote is out of line, and push back where appropriate.
• Collaborate with Creative on fabrication approach, vendor bids, material finishes, and all fabrication drawings.

Permitting & Compliance

• Pull and manage permits independently across multiple markets, including street closures, fire marshal approvals, venue-specific requirements, and health and safety compliance.
• Manage COI and insurance requirements for all vendors — understanding what's required in each market and ensuring documentation is complete before event day.
• Build permitting timelines into pre-production schedules, treating permitting as a producer responsibility — not an ops or admin function.
• Maintain market-specific knowledge of permitting requirements and proactively flag compliance risks early in the project lifecycle.

Logistics & Onsite Execution

• Run load-ins and strikes independently, managing freight, trucking coordination, and labor from planning through execution.
• Conduct proactive site surveys and build them into the pre-production process as a standard step — knowing what to look for and how findings should inform the production plan.
• Staff, brief, and hold crew and labor accountable on event day, maintaining clear command of the floor.
• Develop and maintain a logistics tracking system that keeps the full team aligned on shipping status, equipment, and scheduling throughout the project.

Technical Production

• Spec and manage technical production requirements independently across power, rigging, AV, lighting, and interactive or digital elements.
• Work directly with rigging crews, power engineers, and AV vendors — asking the right questions, reviewing specs, and identifying technical risk early.
• Know when a vendor recommendation is sound and when to push back — technical fluency is a core part of this role, not a nice-to-have.
• Identify technical risk in pre-production and resolve it before it reaches event day.

Budget & Financial Management

• Own project budgets independently from first estimate through final reconciliation, hitting the designated profit margin on every project.
• Maintain real-time budget updates throughout the project lifecycle so the team always has an accurate picture of spend.
• Hold margin under client change pressure — create and submit change order requests when scope evolves, with clear documentation of cost impact.
• Reconcile actuals against estimates at closeout, knowing where each job made or lost money and using those insights to improve future estimates.
• Negotiate vendors down and identify cost efficiencies without sacrificing quality.
• Work closely with Operations to close out all projects in a timely manner, ensuring all vendor invoices are received, reviewed, and reconciled.

Client Relationship & Communication

• Manage client relationships independently on event day and through pre-production — clients should feel confident and informed without needing to escalate.
• Navigate difficult client moments — scope changes, onsite issues, unexpected requests — without unnecessary escalation.
• Present confidently in status calls, client reviews, and onsite briefings; communicate production status clearly and accurately.
• Set and actively manage client expectations on timelines, deliverables, and production logistics throughout the engagement.

Cross-Functional Collaboration

• Collaborate with Operations to track projects through the TH process, with all systems current and budgets tracked in real time.
• Proactively identify and communicate risks, delays, or budget concerns to the appropriate stakeholders with recommended solutions.
• Share your vendor community to positively impact project outputs; source, manage, and coordinate all third-party vendors and foster long-term relationships.

What You Have

• 5-7+ years of experiential marketing or live event production experience, with a proven track record of owning projects end-to-end.
• Demonstrated ability to own full project lifecycles — kickoff through reconciliation — independently and without a senior lead bookending the job.
• Experience owning budgets of $500K or more and carrying 3+ concurrent projects simultaneously.
• Proven ability to manage fabrication shops, read and spec drawings independently, and drive QC on custom builds.
• Direct permitting experience in multiple markets; fluency in COI requirements, fire marshal processes, and market-specific compliance.
• Hands-on experience speccing and managing technical production: power, rigging, AV, and lighting.
• Strong logistics competency: has run load-ins, site surveys, and crew management independently.
• Experience leading teams (coordinators, PAs, crew) and holding people accountable for their output.
• Strong budget management skills — builds from scratch, tracks in real time, reconciles actuals, and negotiates with vendors.
• Comfort managing client relationships independently onsite and in pre-production.
• Self-starter with strong organizational and time management skills; comfortable in a remote, fast-paced environment.
• Growth mindset, exceptional communication skills, and the ability to navigate ambiguity and solve problems under pressure.
• Proficiency in Excel, PowerPoint, Google Suite, Asana (or similar tools), and Slack.