Require a PROPERTY OFFICER in Lusaka , Zambia at TestHiring · Lusaka

1. Property Management

• Manage and monitor the organisation’s residential, commercial, office, and other properties.
• Conduct regular property inspections and identify maintenance, repair, and improvement requirements.
• Maintain accurate and up-to-date property records, including ownership documents, leases, tenancy information, and maintenance records.
• Monitor the condition, use, security, and general upkeep of properties.
• Coordinate property handovers, occupation, and vacation of premises.
• Follow up on property-related issues and ensure timely resolution.

2. Maintenance and Repairs

• Coordinate routine, preventive, and corrective maintenance of buildings and facilities.
• Report, track, and follow up on maintenance issues to ensure timely resolution.
• Monitor the quality, progress, and completion of maintenance and repair works.
• Develop and maintain schedules for planned and preventive maintenance.
• Ensure maintenance activities are properly documented.

3. Contractor and Service Provider Management

• Coordinate and monitor contractors, suppliers, security companies, cleaning services, and other property-related service providers.
• Obtain and review quotations for property-related works and services where required.
• Verify that works and services are delivered according to agreed specifications and standards.
• Monitor contractor and service provider performance and report concerns to management.
• Maintain proper records of contracts, quotations, invoices, service reports, and completed works.

4. Health, Safety and Compliance

• Support compliance with applicable health, safety, building, fire, environmental, and other regulatory requirements.
• Conduct regular property safety and condition inspections.
• Identify potential risks and recommend appropriate corrective measures.
• Ensure fire safety equipment, electrical systems, plumbing, security systems, and other essential facilities are regularly inspected and maintained.
• Escalate significant safety, security, or compliance concerns to management promptly.

5. Financial and Administrative Duties

• Assist with the preparation of property maintenance and operational budgets.
• Monitor property-related expenditure and support effective cost control.
• Review and verify invoices for property-related services before submission for payment.
• Maintain proper documentation and filing systems for property-related transactions.
• Prepare periodic property management reports for management.
• Assist with the procurement of property-related goods and services where required.

6. Property and Asset Records

• Maintain an accurate and up-to-date property and facilities database.
• Maintain records of property assets, equipment, maintenance history, warranties, and service contracts.
• Assist with periodic physical verification of property assets.
• Ensure property documentation is securely stored and readily accessible when required.
• Maintain accurate records of property inspections, repairs, maintenance activities, and service providers.

Requirements

• Diploma or Bachelor’s Degree in Property Management, Real Estate, Facilities Management, Business Administration, or a related field.
• Relevant professional experience in property management, facilities management, estate management, asset management, or a related field.
• Practical knowledge of property management principles, maintenance procedures, and lease administration.
• Experience coordinating and working with contractors, suppliers, and service providers.
• Good working knowledge of Microsoft Office applications, particularly Microsoft Word and Excel.
• Membership in a relevant professional body will be an added advantage.