Human Resources Coordinator at Terranea Resort · Rancho…

Summary: Terranea Resort is seeking a Human Resources Coordinator to provide administrative support to the Human Resources Department. The role involves ensuring high service levels to associates, managing data entry, and assisting with various HR functions including recruitment and employee relations activities. Responsibilities: - Ensure the highest level of service to all associates - Serve as a point of contact for all Human Resources visitors - Ensure all standards of the resort are upheld - Entering new hire data and all UKG data entry - Run weekly termination report, monthly birthday and anniversary report, other reports as assigned/needed and use information to generate/process related job tasks, i.e. Food Handler’s card audit, roster maintenance, term files etc - Process Associate Rate Program Benefit Forms for employee room reservations - Maintaining and periodically auditing I-9s - Place monthly office supply orders and generate purchase orders for HR expenditures - Process termination files - Manages tracking of 90 and annual performance reviews - Manages tracking and maintenance of disciplinary notices and employment verifications - Assist with providing and compiling files for subpoena/ inspection requests - Administer the preparation for annual HR audit - Assist Recruitment Manager with the hiring and orientation process - Assist with Employee Relations events and activities - Update resort announcements and bulletin boards - Assist and support the day-to-day operations of the Human Resources office Required Qualifications: - Ensure the highest level of service to all associates - Serve as a point of contact for all Human Resources visitors - Ensure all standards of the resort are upheld - Entering new hire data and all UKG data entry - Run weekly termination report, monthly birthday and anniversary report, other reports as assigned/needed and use information to generate/process related job tasks, i.e. Food Handler's card audit, roster maintenance, term files etc - Process Associate Rate Program Benefit Forms for employee room reservations - Maintaining and periodically auditing I-9s - Place monthly office supply orders and generate purchase orders for HR expenditures - Process termination files - Manages tracking of 90 and annual performance reviews - Manages tracking and maintenance of disciplinary notices and employment verifications - Assist with providing and compiling files for subpoena/ inspection requests - Administer the preparation for annual HR audit - Assist Recruitment Manager with the hiring and orientation process - Assist with Employee Relations events and activities - Update resort announcements and bulletin boards - Assist and support the day-to-day operations of the Human Resources office - Any combination of education and experience equivalent to graduation from high school or any other combination of training or experience that provides the required knowledge, skills and abilities - Must be able to handle multiple tasks in a fast paced environment - Computer literate in Microsoft Word, Excel, Windows and with the ability to learn HRIS systems - Fluency in English both verbally and non-verbally - Ability to understand quality management practices and teaches to others - Ability to provide legible communication - Team Oriented - Work with little to no supervision - Strong decision making and good judgment skills - Proper telephone etiquette Preferred Qualifications: - Experience and/or knowledge of hotel business preferred but not required Required Skills: Microsoft Word, Microsoft Excel, Windows, HRIS systems, I-9 compliance, Data entry, Report generation Benefits: Group medical, Dental, Vision, Life, Disability benefits, Participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement, Employee assistance program, Paid time off/sick time, Participation in a 401(k) plan with a company match