Finance Assistant- Maternity Cover (4 months) at TechnoServe · Aleta…

1. TechnoServe Background

Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServe’s work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty.

The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are amazing...when incomes increase and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off.

1. Job Summary

Under the direct supervision of the Finance and Admin Officer, the Finance Assistant performs accounting functions to supports program activities by implementing sound financial practices and procedures.

• Primary Functions & Responsibilities

1. Handling of Cash Collection:

• Collect checks/cash from staffs and/or customers against cash receipts and make timely deposits to banks.
• Maintain cash collection and other confidential documents in safe box.
• Keep and ensure the proper filing of cash receipt vouchers.

1. Preparing Checks & Cash payments:

• Prepares Checks and bank transfers in settlement of business expenses.
• Distribute/pay checks against receipts, invoices and/or signature of recipients.
• Manage cash payments like per-diem and accommodation for participants in workshops and trainings.
• Reviews staff travel expense vouchers, advance requests and prepares payment vouchers accordingly.
• Assist checking procurement documents and prepares payment vouchers.
• On daily basis, scan and upload financial documents into NAV system.

1. Filing of Financial Documents:

• Maintain proper filing of vouchers, ledgers, reports, and other records.
• Label financial document folders in a systematic manner.
• Scan bank statements and other selected documents for reporting to Country Office and for electronic filling/back-up.

1. Settlement of Taxes:

• Prepare and/or assist in the preparation of tax reports and settle monthly Pension contribution, withholding and income tax payments.
• Maintain proper filing of tax invoices and reports.
• Assist preparation of summaries of tax declaration forms and send files to the respective offices for settlement.

1. Banking Operations:

• Collect bank advices, bank statements, and other bank correspondences.
• Ensure proper filing of such advices to their respective payment and receipts vouchers.

1. Other related duties:

• Undertakes other related works as required.
• Support posting of transactions and filing of financial documents in a systematic manner.

1. Basic Qualifications

• BA Degree in Accounting or two (2) years of experience in Accounting and/or cashiering, preferably with NGOs.
• Excellent working knowledge of Microsoft Word, Excel, and Outlook.

1. Preferred Qualifications:

• Financial and resource management
• Computer literacy
• Compliance and governance
• Internal client focus

1. Knowledge, Skills and Abilities:

• Integrity and honesty
• Team work/relationships
• Learning attitude diversity/inclusiveness
• Communication
• Decision making/problem solving
• Results oriented/high quality deliverables
• Planning and time
• Business acumen