SHTF Finance and Program Manager at Technical… · Atlanta

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Job Title:
SHTF Finance and Program Manager Agency:

Department of Community Affairs

Job Requisition ID: JR0000003639 Shift: Not Applicable (United States of America) Compensation Details: $70,000-$80,000

Job Description:

Make a difference and join the DCA Team! DCA gives employees more to do than merely make a living. We are serious about helping Georgia's families live more abundantly with a greater sense of hope and achievement. If public service, a great environment, and the desire to enrich the lives of others motivate you to do your best work, you should consider joining the DCA Team.

OUR MISSION

To help build strong, vibrant communities.

OUR VISION

For Georgians of today and tomorrow to have the opportunity to live and work in thriving communities

OUR CULTURE

DCA is dedicated to helping build strong, vibrant communities. We are a diverse team of highly competent and committed professionals who strive to help people and communities thrive through technical expertise, innovative thinking and a passion for making a difference. Team members are at their best when collaborating and supporting each other as they perform challenging and dynamic work. We are serious about helping Georgia's families live more abundantly with a greater sense of hope and achievement. If public service and the desire to enrich the lives of others motivates you to do your best work, you should consider joining the DCA Team

GENERAL DESCRIPTION

The Georgia Department of Community Affairs (DCA) is a state organization dedicated to partnering with communities to help create a climate of success for Georgia's families and businesses. DCA offers a fast-paced, challenging, and dynamic environment that requires attention to detail, pride in the quality of work, and the ability to work as a versatile team player. The State Housing Trust Fund for the Homeless (SHTF) provides funding to support communities in their efforts to reduce and prevent homelessness across the state of Georgia.

The SHTF Grant Finance Specialist supports grant payment processes and provides grant financial reporting for the State Housing Trust Fund for the Homeless grant programs.

The SHTF Grant Finance Specialist reports to the SHTF Director but will be responsible for maintaining strong relationships with the Finance and Accounting team and working closely with program and administrative operations teams to ensure timely execution of payments and fiscal health for the SHTF programs. Under general supervision and according to Generally Accepted Accounting Principles (GAAP), this position performs professional accounting duties that require independent judgement and initiative. The Finance & Program Manager is responsible for maintaining and recording activity related to the SHTF, as well as working directly with the Finance team to prepare relevant journal entries and general ledger reconciliations. This role will also work closely with the Internal Audit team in order to ensure best practices and proactively prevent fraud, waste, and abuse of state funds.

This position will support reimbursement review and payment issuance for all SHTF programs. This may include preparing internal documentation for financial processing or reviewing/auditing as part of existing or new designed payment processes. The position will run financial reports for the SHTF, respond to requests for information/advice, and solve clerical/accounting problems, among other duties relevant to SHTF grant finance.

This position is expected to be a team player, who will take initiative to deliver results for the SHTF. This position is expected to be service oriented, with an ability to balance both operational and fiscal integrity and high quality support for DCA clients so they can provide services to those experiencing homelessness.

Financial Management & Fiscal Oversight (50%)

• Develop, monitor, and execute annual operating budgets and state appropriations in compliance with the internal agency guidance and Governor’s Office of Planning and Budget (OPB) guidelines
• Conduct regular financial forecasting, variance analyses, and expenditure reviews to prevent budget overruns and ensure fiscal integrity
• Manage grant financial lifecycles, including application budget prep, drawdown and reimbursement requests, monthly/quarterly financial reports, and grant closeouts
• Make and, where appropriate, recommendations for process improvements
• Oversee procurement, purchase orders, vendor contracts, and invoice approvals in alignment with internal agency guidance, the State Accounting Office (SAO), and Department of Administrative Services (DOAS) state purchasing regulations
• Serve as the primary point of contact for internal, state, and federal financial audits; establish robust internal controls to mitigate risk

Program Administration & Operations (50%)

• Collaborate with team members, internal partners, and external partners to contribute to new program design
• Direct day-to-day program operations for certain program initiatives, establishing clear goals, timelines, performance metrics (KPIs), and resource allocation plans
• Work with team and internal and external research partners to monitor program effectiveness and outcomes, preparing comprehensive progress reports for agency leadership and external stakeholders
• Oversee contract management and vendor deliverables, ensuring service level agreements (SLAs) and performance benchmarks are met
• Collaborate with team members, internal partners, and external partners to evaluate existing programs and implement continuous process improvements
• May supervise, mentor, and evaluate staff, setting clear goals and providing coaching to ensure accountability and responsive customer service

Qualified Applicants must have the following skills and experience associated with the position:

• Proficiency in Excel and data analysis
• Pattern recognition and strong ability to identify pattern deviance
• Demonstrated experience providing high quality customer service
• Ability to review source documents, such as accounting reports, invoices, reviews, and analyses, and resolves related problems
• Ability to provide support to auditors and other reviewers and perform clerical responsibilities. Responds to requests for information/advice solves clerical/accounting problems
• Ability to communicate effectively, both verbally and in writing
• Ability to meet strict deadlines and collaborate with program managers
• Knowledge of federal, state, and local regulations regarding affordable housing development is preferred but not required.
• Ability to review and process financial reimbursement requests to ensure accuracy and compliance.
• Others, as assigned.

Additional administrative duties include:

• Ability to provide technical assistance to sub-recipients and State recipients on payment reimbursement processes
• Ability to assist with developing guidance on State Housing Trust Fund reimbursement procedures
• Ability to review and process financial draw requests to ensure accuracy and compliance.
• Ability to work in a fast-moving, flexible environment and maintain priorities and project management skills
• Support the budget development process
• Monitor SHTF budget and spending and work with leadership to ensure spending aligns with Commission goals
• Others, as assigned

AGENCY SPECIFIC MINIMUM QUALIFICATIONS:

• Bachelor's degree in a related field from an accredited college or university, or
• One year of experience required at the Prgm Consultant 1 (GSP090) level or position equivalent.

POSITION REQUIREMENTS: A job candidate for this position will be subject to a criminal background check, educational degree check, and reference checks before the extension of a job offer. This position is currently an 80% telework position with an in-office requirement of only 1-2 days per pay period after the first 60 days. Employees must reside in Georgia.

WORKING CONDITIONS (TRAVEL,HOURS,ENVIRONMENT)

This position is currently designated as a hybrid position. This position is full-time (40 hours per week) and may require occasional overtime. Local periodic travel may be required.

PHYSICAL / SENSORY REQUIREMENTS:

Work is principally stationary, but the person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and constantly operates a computer and other office equipment.

Must be able to remain in a stationary position 80% of the time.

Must be able to perform office-related duties.

Must be able to operate office equipment.

Must be able to establish and maintain effective working relationships with employees, tenants, and community agencies and other entities that provide services.

Must be able to perform essential job functions, with or without reasonable accommodation.

Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.

Must maintain punctuality and attendance as scheduled.

NOTE: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law. All qualified applicants will be considered but may not necessarily receive an interview. Due to the large volume of submissions received by this office, information concerning application and/or interview status cannot be provided. Selected applicants will be contacted for next steps in the interview process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

DCA is an Equal Opportunity Employer. If you need accommodation for an interview, please contact the Human Resources Office at (404) 679-4845

Hiring is contingent upon satisfactory results of employment verification, background, criminal records investigation and motor vehicle reports.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the business and requirement of the job change. This job posting may close at any time upon gaining a sufficient applicant pool from which to select a qualified candidate.

All duties and responsibilities listed are considered to be essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. Marginal functions of the position (those that are incidental to the performance of the job duties) have not been included. However, the omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position.

Minimum Qualifications: High school diploma/GED and one (1) year of experience required at the lower level Prgm Consultant 1 (GSP090) or any other combination of education and professional experience that provides the requisite knowledge, skills and abilities to successfully perform the job.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.