Governance Assistant at TD Bank in Dublin, Leinster, Ireland

Governance Assistant Location: Dublin, Ireland Work Location: Dublin, Ireland Hours: 35 Line of Business: Compliance Pay Details: We’re committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role. Job Description: Support the Head of Corporate Governance, Ireland with corporate secretarial actions and governance administration of all relevant TD Bank and TDS subsidiary boards/committees in Ireland to ensure that they are supported and administered in line with applicable regulatory and legal requirements, governance best practice expectations and with group policy. Main Responsibilities: Acting as Company Secretary and Day-to-day support to  unregulated Ireland TD subsidiaries, working with the Senior Corporate Governance Professional Where required, organise subsidiary board/committee meetings, including working with the Corporate Governance Ireland team in drafting meeting agendas and liaising with management on meeting agendas and feedback on papers, collating, formatting and disseminating meeting papers, following up and updating actions Drafting and circulating written resolutions for Board Committee and Board approvals and executing documents Drafting relevant Board/Board Committee memos as required by the Head of Corporate Governance, Ireland and Head of Corporate Governance, TDS Europe & Asia Pacific Maintain accurate and up to date legal entity registers and other information relating to relevant subsidiary boards/committees such as Board Training Plans and Board Policies Schedule, and ensure global entity management system (GEMS) is kept updated Maintain legal documents including Authorised Signatories Lists and Powers of Attorney for all relevant legal entities in Ireland Establish and, working with the Company Secretary, maintain team policies, procedures and controls for the function Respond to ad-hoc queries and requests for information from the business, board/board committee members, internal and external auditors etc., including assistance with daily monitoring of team mailbox, as required Support Internal Audit and regulatory inspections by providing documentation as needed Work closely with other Governance Assistants to provide support as required Support any ad-hoc requirements/projects and undertake such additional duties as requested by the Head of Corporate Governance, Ireland and Head of Corporate Governance, TDS Europe & Asia Pacific Qualifications and experience required: Degree qualified with a strong academic background A corporate governance secretarial qualification from the Chartered Governance Institute UK & Ireland Minimum of 2-3 years company secretarial experience and knowledge is preferable Financial Services/regulated sector experience and knowledge is preferable Strong interpersonal skills – ability to work effectively and build strong relationships with individuals at all levels of an organisation, including senior management and external directors Knowledge of Diligent & GEMS is preferable Ability to exercise discretion and maintain confidentiality Ability to prioritise effectively and remain calm and tactful under pressure Strong research/analytical skills Excellent organisation skills and accuracy and attention to detail Strong written communication skills Reliable, self-motivated and flexible Proficient at Outlook, Excel, Word and PowerPoint Who We Are TD Securities is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities. Our Total Rewards Package Our Total Rewards package reflects the investment we make in our colleagues to help them, and their families achieve their well-being goals. Total Rewards at TD includes a base salary and several other key plans such as health and well-being benefits, including medical coverage, paid time off, career development, and reward and recognition programs. Additional Information: We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home. Colleague Development If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact. We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best. Training & Onboarding We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role. Interview Process We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. Accommodation If you require an accommodation for the recruitment / interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.