Tcs Hiring For Purchase and Administration… at Tata… · Kolkata

TCS Hiring for Purchase and Administration Specialist

Role: Purchase and Administration Specialist
Experience: 3-7 Years
Job Location: Kolkata
JD: Kindly refer end of the post

Interested candidates please mail with EP ID (registration number process mentioned) in the mentioned Email ID (choudhury.amit@tcs.com)

Please mention Skill and Location in your EMAIL SUBJECT LINE

Mandatory Requirements (How to generate your EPCN)

EPCN number is mandatory for eligibility of the interview

Step 1: Visit https://ibegin.tcs.com/iBegin/
Step 2: Click to login
Step 3: Click New User (Register with us)
Step 4: Select "BPO" in Areas of Interest and complete the registration (Fill the details)
Step 5: Once completed, your TCS no. would be generated which starts from EP2025XXXX
Step 6: You will receive the EP number on your personal e-mail ID

Eligibility:

• Minimum 15 years of regular, full-time education (10 + 2 + 3)
• Bachelor's/Masters degree in Finance & Accounting or equivalent
• Should be flexible with rotational/night shifts
• Night Shift (12:00 AM IST) & Morning Shift (6:00 AM IST)
• Candidates must have a registered EP number

Skills:

• Accounts Payable (AP)
• Procure-to-Pay (P2P)
• Procurement Operations
• Invoice Processing & Receipting
• Supplier Master Data Management
• GRNI & Accrual Management
• ERP/SAP/Oracle Systems
• MS Excel & MS Office Suite
• Power BI & Reporting Tools
• Stakeholder Management
• Compliance Documentation
• Communication & Coordination Skills

Job Description:

The Administration Specialist is responsible for delivering accurate and timely transactional support for Purchasing & Admin related financial and administrative processes. This role focuses on P2P processing, purchasing, supplier maintenance, invoice receipting, and reporting, ensuring all Purchasing & Admin (AP/Receipting) transactions are compliant, well documented, and processed within agreed SLAs.

Responsibilities:

• Create purchase orders from email requests, ensuring compliant coding and approvals.
• Manage purchase order requests.
• Receipt invoices and consolidated/bulk invoices using Kofax/Speedscan.
• Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation.
• Process AP queries, including chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues.
• Maintain supplier master data, including bank account changes and insurance expiry updates.
• Support supplier compliance checks where required.
• Process FX payments and prompt payment activities.
• Complete monthly reporting entries for Purchasing & Admin commitments.
• Conduct daily, fortnightly, and month-end activities and submit for processing.
• Record and upload entries into Purchasing & Admin or financial systems.
• Prepare and update Purchasing & Admin related reports and Supplier Lists.
• Maintain documentation and data accuracy across internal systems.
• Provide operational and managerial support for order reporting.
• Fulfill ad-hoc reporting requirements.
• Respond to internal and external stakeholder queries regarding invoices, purchase orders, payments, and supplier data.
• Support Finance, Procurement, and Purchasing & Admin management teams with ad-hoc transaction and reporting tasks.
• Coordinate with clients and internal stakeholders as required.