Executive Assistant to Founder & CEO at tarte cosmetics · Key Largo

Executive Assistant to Founder & CEO

tarte cosmetics is looking for a socially-savvy Executive Assistant to our Founder & CEO based in the Miami, FL area, with ability to commute 2x a week to the Key Largo, FL area. The EA will be responsible for CEO logistics, calendar coordination, travel & expense management, & serve as a liaison between departments. The ideal candidate has previous experience in an Executive/Personal Assistant role. This position will involve extensive travel including domestic & international.

Responsibilities:

• Manage & serve as the liaison across all departments to maintain & organize the CEO's calendar; schedule meetings, appointments, travel arrangements, etc. Ensure necessary briefs & documents have been provided for meetings & engagements
• Help with logistics for on-site photoshoots, events, etc.
• Monitor & reconcile expenses, maintaining meticulous records & adhering to budget guidelines
• Handle sensitive information with the utmost discretion & professionalism

Requirements:

• Previous experience as an Executive or Personal Assistant, in a role involving calendar coordination, planning, travel coordination, etc.
• Proficiency in calendar management tools & office software
• Exceptional organizational skills, with a keen eye for detail
• Excellent written & verbal communication skills
• Proactive & adaptable, with the ability to thrive in a fast-paced environment
• Flexibility in work hours, must be available weekends & evenings with ability to travel often
• Hybrid onsite in greater Florida Keys area (able to commute from Miami 2x per week)
• Proficiency with AI tools (Claude, ChatGPT, Gemini, etc)

Requirements:

• Previous experience in a role involving social media management
• Strong video & editing skills (Capcut, TikTok, Instagram)
• In depth knowledge of TikTok, Instagram, Pinterest, Snapchat & other platforms trends & best practices
• Flexibility in work hours, must be available weekends & evenings with ability to travel often
• Hybrid onsite in greater Florida Keys area (able to commute from Miami 2x per week)
• Proficiency with AI tools (Claude, ChatGPT, Gemini, etc)

About Us: tarte™ is the pioneer of high-performance naturals™ & one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.* tarte™ is committed to sharing its passion for skinvigorating™ ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide!

But tarte™ doesn't stop there. Giving back has always been a part of the brand's DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U & internship programs & the shape your future™ small business awards. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest.

Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte's mission of offering cruelty-free, eco-chic cosmetics chock high-performance natural™ ingredients? Do you love keeping up with the latest social media trends & creating content of your own? If so, we'd love to hear from you!