Executive Coordinator – Research Strategy &… at Takeda · Boston

Executive Coordinator – Research Strategy & Operations (RS&O) Location: Boston, MA By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use.  I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description About the role: At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide. The Executive Coordinator in Research provides high-level administrative and operational support to the Head of Research Strategy & Operations (RS&O) and the R&SO leadership team, working both independently and as a member of a fast-paced team to manage complex schedules, communications, and information flow to maximize executive productivity. This role will be supporting a leader whose remit includes steering multifaceted enterprise initiatives, including high-profile, cross-enterprise projects are building towards Takeda’s Labs of Tomorrow. The Executive Coordinator functions as a trusted extension of the executive, exercising independent judgment, anticipating needs before they arise, and ensuring the Head of RS&O can operate with maximum focus and impact in a fast-moving environment to ensure smooth and efficient operations within the organization. The Executive Coordinator maintains the highest degree of professionalism, discretion, and confidentiality in representing a senior leader and the Research organization in all interactions, engaging with leaders at the highest levels both internally and externally and working effectively across a matrixed organization. The role requires strong business acumen, the ability to anticipate needs and support informed decision making, and a proactive approach to driving results. The Executive Coordinator plays a vital role in fostering organizational culture by providing trusted insights, feedback, and strategic support to senior leadership and the teams they manage. This role requires onsite presence a minimum of three days per week. How you will contribute: Administrative & Executive Support: Manage and maintain complex executive calendars and travel arrangements, as assigned Organize and support leadership meetings, functional events, and workshops/offsites, inclusive of agenda and content preparation, note-taking (making use of AI tools), and logistics Prepare, edit, and manage correspondence, presentations, reports, and other materials. Conduct research and compile data to support leader decision-making. Process purchase orders, invoices, expense reports, track expenses in line with company policies. Partner with both RS&O colleagues and administrative colleagues across Research, R&D and the enterprise to support leadership coordination Serve as an active member of the Research Admin Community of Practice (CoP), contributing to Research-wide initiatives; attend meetings and actively supports enterprise advancement by aligning with CoP processes. Act as a knowledge source for all colleagues in assigned function, remaining up-to-date on policies and procedures Support onboarding/offboarding logistics, employee development programs (e.g., trainings, promotions, etc.) Proactively identify opportunities to develop and standardize processes; share best practices and functional knowledge to elevate capabilities of the team Provide administrative support for special projects as required, working in partnership with other functional team members Serve as a role model and mentor to administrative colleagues Functional Area Coordination Seamless operational and administrative management of a global functional area (RS&O) Prioritize functional leadership time toward high-value strategic decisions Coordinate global leadership meetings and working sessions with senior stakeholders (internal and external) Support planning and logistics for workshops, meetings, and offsites. Prepare presentations, summaries, and briefing materials for leadership. Support execution of transformation, continuous improvement, and change initiatives. Minimum Requirements/Qualifications: High school diploma/GED required. Associate or bachelor’s degree preferred. Minimum 8 years of relevant work experience or equivalent, preferably within a BioPharma environment. Experience supporting senior leaders preferred. Skills & Competencies Proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Clear, concise, and professional written and verbal communication. Strong organizational, prioritization, and time-management skills. Ability to work independently and manage multiple priorities. Discretion and integrity in handling confidential and/or sensitive information. Adaptable, proactive, and efficient in a dynamic, highly visible, and fast-paced environment. Proactive problem-solving; resourceful in anticipating needs and resolving issues effectively. Attention to detail and commitment to quality and follow-through. Committed to representing the organization in a professional and positive demeanor. Strong teamwork mindset and a desire to contribute to collective success.  Ability to work effectively with global teams. Skilled at building relationships and managing interactions diplomatically. Work under minimal supervision; self-driven to take ownership of responsibilities and deliver impactful results. Additional Information: This role will have direct exposure to leaders at the highest levels, both internally and externally, and is essential to keeping RS&O focused on strategic priorities and driving effective execution across the organization. More about us: At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work. Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world. This position is currently classified as "hybrid" following Takeda's Hybrid and Remote Work policy. Takeda Compensation and Benefits Summary We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. For Location: Boston, MA U.S. Hourly Wage Range: $37.55 - $58.97 The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location. U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. EEO Statement Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. Locations Boston, MA Worker Type Employee Worker Sub-Type Regular Time Type Full time Job Exempt No It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.