Marketing Assistant at Swan Analytical USA in Wheeling, IL

Apply Job Type Full-time Description The Marketing Assistant plays an integral role in supporting Swan Analytical USA’s marketing and event initiatives, with a primary focus on the planning, coordination, and execution of tradeshows, conferences, and industry events across the United States. This position serves as a central point of coordination between marketing, sales, operations, and external vendors to ensure seamless execution and consistent brand representation. This role requires a highly organized, detail-oriented individual who can manage multiple concurrent projects, anticipate needs, and proactively solve problems in a fast-paced environment. The ideal candidate is comfortable balancing logistical coordination with creative marketing support and is willing to travel to support onsite event execution. Requirements Tradeshow & Event Planning and Execution • Support the end-to-end planning and execution of national and regional tradeshows, conferences, and industry events • Develop and maintain detailed event project plans, timelines, and checklists to ensure all deadlines and deliverables are met • Coordinate all event logistics including booth selection, registration, shipping and receiving, travel arrangements, and on-site services • Serve as the primary point of contact for external vendors such as event organizers, freight carriers, booth builders, and promotional suppliers • Prepare and organize all tradeshow materials including booth displays, signage, literature, giveaways, and technical equipment • Oversee packing, shipping, tracking, and return of tradeshow materials to ensure timely delivery and cost efficiency • Provide onsite event support including booth setup, teardown, and day-to-day operations (25–50% travel required, including occasional weekends) • Troubleshoot and resolve onsite issues quickly and professionally to ensure a positive brand experience Inventory & Asset Management • Maintain accurate inventory of tradeshow materials, branded merchandise, promotional items, and marketing collateral • Track usage, condition, and replenishment needs of all event-related assets • Coordinate reordering and production of materials as needed while managing budgets and timelines • Ensure all materials align with current brand standards and messaging Marketing & Content Support • Assist in the development, coordination, and scheduling of social media content related to tradeshows, conferences, product launches, and company initiatives • Collaborate with internal stakeholders and external partners to produce marketing collateral including brochures, presentations, email campaigns, and digital assets • Work closely with designers, printers, and vendors to ensure high-quality production and adherence to brand guidelines • Provide administrative and executional support for broader marketing campaigns and sales enablement initiatives • Assist in maintaining consistency of messaging and branding across all channels and materials Event Performance Tracking & Reporting • Track key performance metrics for tradeshows and events, including lead generation, attendance, engagement, and return on investment • Compile and analyze post-event data to evaluate effectiveness and identify opportunities for improvement • Prepare detailed post-event reports and summaries for marketing leadership and sales teams • Maintain organized documentation of past events, learnings, and best practices Internal Marketing & Employee Engagement • Assist in planning and coordinating internal company events, celebrations, and team-building activities • Support internal marketing initiatives that promote company culture, employee engagement, and organizational communication • Help develop and distribute internal communications related to events, marketing campaigns, and company announcements • Collaborate with HR and leadership teams on initiatives that enhance employee experience and brand culture Preferred Skills & Qualifications • Strong organizational and project management skills with exceptional attention to detail • Proven ability to manage multiple projects, priorities, and deadlines simultaneously in a fast-paced environment • Excellent written and verbal communication skills with the ability to interact professionally with internal teams and external partners • Experience coordinating events, logistics, or vendor relationships is highly preferred • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word); familiarity with marketing, design, or content tools (e.g., Canva, Adobe, or social media platforms) is a plus • Self-motivated and proactive, with the ability to work independently while contributing to a collaborative team environment • Strong problem-solving skills and adaptability, particularly in dynamic event settings • Willingness and ability to travel (25–50%) for tradeshows and events, including occasional evenings and weekends What We Offer • Opportunity to grow within a global, technically driven organization with a strong industry reputation • Hands-on experience managing and executing national-level tradeshows and industry events • Exposure to diverse markets including industrial, municipal, and life sciences sectors • Collaborative and supportive team environment with opportunities for professional development • Competitive compensation and comprehensive benefits package