Payroll Administrator

Department: Finance

FLSA: Non-Exempt

Location: Florida

Position Overview

We are seeking an experienced Payroll Administrator to manage bi-weekly payroll, employee records, timekeeping, payroll reporting, benefits reconciliation, and payroll-related compliance. This role requires strong attention to detail, confidentiality, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

• Process and coordinate bi-weekly payroll, including wages, overtime, accruals, retro pay, deductions, and final payouts.
• Manage electronic timekeeping and payroll/HRIS systems, including user access, audits, updates, and training.
• Process direct deposits, taxes, pensions, garnishments, child support, and other employee deductions.
• Reconcile payroll, benefits, accruals, pension, insurance, and workers’ compensation records.
• Prepare quarterly and year-end payroll reports, including 941s, W-2s, unemployment tax reports, and related filings.
• Review payroll changes, employee information, and wage updates for accuracy.
• Research and resolve employee questions related to pay, taxes, deductions, and benefits.
• Maintain accurate and confidential payroll records and documentation.
• Ensure payroll practices comply with Florida regulations, IRS requirements, company policies, and applicable agreements.
• Assist with payroll system upgrades, testing, automation, and process improvements.
• Prepare payroll-related reports and support audits, grants, and special projects.

Requirements

• Associate’s degree in Accounting, Business Administration, Finance, or related field.
• 4+ years of payroll, governmental accounting, or closely related experience.
• Proficiency with Microsoft Office, especially Excel.
• Experience with MUNIS HR/Payroll and Executime is preferred.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and work effectively under deadlines.
• Valid Florida Class E Driver’s License.

Ideal Candidate

A detail-oriented payroll professional who is comfortable working with large amounts of payroll data, reconciliations, compliance requirements, employee inquiries, and payroll systems while maintaining accuracy and confidentiality.