Business Administrator at STV in Pompano Beach, FL

Summary: STV is seeking a highly organized and proactive Business Administrator to support Florida Turnpike Enterprise, working closely with the Transportation Operations Leadership. This role provides critical support in program delivery, business operations, financial coordination, and office administration. Responsibilities: - Prepare, edit, and format reports, correspondence, presentations, and other documentation - Support multiple division heads within the group - Coordinate office and inter-office communications, ensuring timely flow of information - Process and track expense reports; assist in financial document preparation - Support contract administration, including documentation, compliance tracking, and renewal coordination - Assist with budgeting, forecasting, and financial reporting activities - Identify process improvements and create templates, tools, and documentation for efficiency - Support onboarding of new team members, including scheduling, access setup, and training coordination - Attend project meetings; prepare meeting minutes, action items, and follow-up communications - Maintain organized recordkeeping systems (digital and physical) - Assist with procurement tasks, vendor coordination, and invoice processing as needed - Provide day-to-day office support to leadership and project teams - Prioritize and manage multiple projects while maintaining accuracy and attention to detail - Work collaboratively with various internal teams and external partners Required Qualifications: - Highly organized and proactive - Detail-oriented - Resourceful - Comfortable working in a fast-paced environment with multiple priorities - Ability to prepare, edit, and format reports, correspondence, presentations, and other documentation - Experience supporting multiple division heads - Ability to coordinate office and inter-office communications, ensuring timely flow of information - Experience processing and tracking expense reports - Assistance in financial document preparation - Support for contract administration, including documentation, compliance tracking, and renewal coordination - Assistance with budgeting, forecasting, and financial reporting activities - Ability to identify process improvements and create templates, tools, and documentation for efficiency - Support for onboarding of new team members, including scheduling, access setup, and training coordination - Attendance at project meetings; preparation of meeting minutes, action items, and follow-up communications - Maintenance of organized recordkeeping systems (digital and physical) - Assistance with procurement tasks, vendor coordination, and invoice processing as needed - Provision of day-to-day office support to leadership and project teams - Ability to prioritize and manage multiple projects while maintaining accuracy and attention to detail - Ability to work collaboratively with various internal teams and external partners Required Skills: Report preparation, Financial coordination, Contract administration, Budgeting, Forecasting, Meeting minutes preparation, Recordkeeping, Procurement, Invoice processing Benefits: Health insurance, including an option with a Health Savings Account, Dental insurance, Vision insurance, Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable), Disability insurance, Life Insurance and Accidental Death & Dismemberment, 401(k) Plan, Retirement Counseling, Employee Assistance Program, Paid Time Off (starting at 16 days), Paid Holidays (9 days), Back-Up Dependent Care (up to 10 days per year), Parental Leave (up to 80 hours), Continuing Education Program, Professional Licensure and Society Memberships