High School Office Assistant/ Registrar… at STEM School… · Highlands…

Position Overview:

We are seeking a detail-oriented, organized, and service-driven High School Office Assistant/ Registrar to join our team for the 2026–2027 school year. This role is essential in managing student records, supporting enrollment and graduation processes, and serving as a welcoming first point of contact for students, families, and visitors.

The ideal candidate thrives in a fast-paced environment, maintains accuracy and confidentiality, and is committed to supporting both school operations and student success.

Primary Responsibilities

Front Office & Customer Service

• Serve as the front desk point of contact, managing phones, visitors, and daily inquiries
• Create a welcoming and professional environment for students, families, and staff

Enrollment & Records Management

• Process student enrollments and withdrawals
• Maintain official academic records, including contact information, transcripts and grade reports
• Manage cumulative student files with accuracy and confidentiality
• Fulfill transcript requests and respond to external records requests
• Oversee attendance tracking and support truancy management
• Prepare and maintain enrollment reports
• Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data

Additional Responsibilities (as needed)

Graduation & Academic Records Support

• Conduct graduation requirement checks and support eligibility determinations
• Enter and verify transcripts, including courses, credits, and external records

Administrative & Operational Support

• Support the Principal, Assistant Principal, Dean, and Executive Director
• Conduct enrollment communications and inquiry follow-up
• Communicate with prospective families via phone and email
• Coordinate tours, student shadows, and a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure smooth execution
• Oversee volunteer coordination, execution and tracking

Qualifications

• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Experience with student information systems (e.g., Infinite Campus) preferred
• Prior experience in a school or office setting preferred

Schedule:

• Day shift
• Monday to Friday
• School Year: 2026 - 2027
• School Days: 195

This position will be open until filled, but will not be open past: June 30, 2026 

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