Accounts Payable & Accounting Administrator at State Window · Vaughan

Position: Accounts Payable & Accounting Administrator
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy
Compensation: $50,000 - $65,000 (Salary will be determined based on candidates skills, experience and qualifications)
One State is the power of unity – one team, creating what’s next, together.
About Us
Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.
We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact—transforming city skylines with innovation and quality, one project at a time.
Our talented and dedicated team is driven by our core values:
• Empowered by Innovation
• We Make It Happen
• Family
• Brutally Honest
We take immense pride in our work, our people, and our unwavering commitment to excellence.
About The Role
Reports to the Accounts Payable & Accounting Supervisor for AP related tasks and to the Assistant Controller for Accounting duties. This role involve working closely with both the AP and Accounting Teams to ensure all month end deadlines are met.
Duties are responsibilities include but are not limited to the following:
Accounts Payable (70%)
• Assist the AP Supervisor to review and verify invoices and PO’s when necessary;
• Reviewing discrepancies with AI generated PO matching;
• Sort, and match invoices with PO related receipts to the Power BI module/SAP CIM module
• Code on manual non-PO related invoices;
• Assist AP Supervisor to prepare and perform cheque runs;
• Assist the AP Supervisor to perform cheque/ACH payments;
• Review monthly Statement of Account clearing with key vendors;
• Assist AP Supervisor to monitor accounts for discount opportunities and to ensure payments are up to date;
• Research and resolve invoice discrepancies and issues;
• Produce monthly reports and semi-monthly reports along with credit terms;
• Reconcile receipts using AI technologies.
• Support the AP Administrators with month-end closing;
• Review vendors spend by month;
• Assist and process installer invoice batches;
• Provide analytical lens and prepare reconciliations for key vendors to assist in correct month end accruals; and
• Assist with any other tasks assigned by the AP supervisor.
Accounting (30%)
• Prepare month end entries like payroll, WSIB, Beneplan, Visa and any other recurring entries;
• Prepare weekly bank reconciliation for all entities;
• Prepare weekly credit card reconciliation for all entities;
• Prepare and maintain robust petty cash reconciliation;
• Prepare detailed monthly accounting schedules like prepaid expenses, prepaid insurance, rent obligation, vacation pay payable, interest schedules etc.; and
• Assist with any other tasks assigned by the Assistant Controller.
Requirements & Qualifications
Education
• Bachelor’s Degree or Diploma in Accounting or Finance.
Years of Experience
• 1-2+ years of Accounts Payable and/or Accounting experience is required.
Work Location
• In-Office Work Environment;
• Work environment requires wearing PPE for all site work and in certain other location;
• May require driving a Company Vehicle in the event a cheque needs to be pricked up from a client or cheques need to be deposited at the bank; and
• Flexible to work overtime as required.
Why State?
Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.
Generous Time Off: Benefit from 2 weeks vacation, 6 personal days, and birthday off!
Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.
Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.
Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.
Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.
Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.
Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.
Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.
Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.
Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.
Eligibility
Must be legally entitled to work in Canada and able to commute daily to the office.
AODA
At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.
AI
We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.
How to Apply
Please apply directly through our website at State Job Postings
Our recruitment process may include the following stages, depending on the role:
• Pre-Screen Phone Interview
• In-Person Interview
• Technical Software Assessment (if applicable to the role)
• Driver's Abstract Clearance (if applicable to the role)
We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.