Officer, Legal Data Controller at State Street · Gdańsk

Officer, Legal Data Controller Location: Gdansk, Poland Position Summary State Street’s Legal Department is seeking an Officer, Legal Data Controller to join Legal Operations. This role is responsible for day‑to‑day stewardship of Legal‑owned data and end‑user tools, including data ownership practices, documentation, access controls, and data quality monitoring. The role partners closely with Legal, Technology, Risk, Compliance, and Audit to ensure Legal data and tools are well‑controlled, well‑documented, compliant, and fit for enterprise use. The Data Controller also owns select Legal applications, serving as a primary point of contact to answer questions, triage issues, and direct concerns to the appropriate business or Technology owner. This role supports audit readiness and ongoing remediation activities. Key Responsibilities Legal Data & Process Governance Maintain stewardship oversight of Legal End User Developed Tools (EUDTs), critical Legal processes, Legal‑owned datasets and tools; including purpose, owners, consumers, access controls, risk classification, and supporting documentation. Own and safeguard Legal EUDT deployment environments used by Legal (e.g., publishing/release processes), establishing appropriate standards, approvals, access controls, and monitoring to reduce operational and compliance risk. Own and safeguard Legal reporting platforms and reporting assets (e.g., datasets, semantic layers, dashboards). Serve as a point of escalation for stewardship questions related to data usage, definitions, retention, access, controls, and audit readiness; route items to the appropriate Legal or Technology owners as needed. Support compliance alignment within the company’s AI framework by coordinating inputs, tracking approvals, and partnering with Legal, Compliance, and other stakeholders to address guidance and inquiries. Serve as a point of contact for locating approved legal templates and related guidance, directing stakeholders to the correct resources, repositories, and contacts. Contribute to intake and tool design discussions by advising what data should be captured, defining required fields/standards, and ensuring stewardship practices align with enterprise expectations (including reporting needs and data retention). Partner with Technology, Risk, Compliance, and Audit to support periodic reviews, risk assessments, attestations, and remediation efforts for Legal‑owned data and tools. Perform and/or coordinate verification checks to confirm Legal data is correct and coherent (e.g., key field completeness, consistency across sources, and alignment to defined data standards). Coordinate data remediation and ongoing maintenance activities (data quality monitoring, issue triage, corrective action tracking, and validation of fixes), partnering with data owners and Technology as needed. Identify control gaps or documentation gaps and support resolution by driving follow‑ups, evidence collection, and updates to inventories/standards. Contract Platform Ownership Serve as the business and operational owner of Legal’s internal contract storage and contract data platform. Develop in‑depth knowledge of contract data models, metadata standards, and critical contract attributes. Own platform issue management, including intake, troubleshooting, root‑cause analysis, and coordination of fixes or enhancements with Technology. Drive contract data remediation and ongoing maintenance (e.g., metadata clean‑up, de‑duplication, reclassification, and periodic reviews) to sustain data integrity and platform performance. Partner with stakeholders to improve usability, reporting, and adoption through targeted enhancements and clear support processes. Qualifications Required Bachelor’s degree or equivalent professional experience. Experience in Legal Operations, contracting, compliance, risk, data stewardship, or adjacent operational roles. Demonstrated experience owning or supporting business applications and datasets, including operational ownership (issue triage, prioritization, stakeholder communications), documentation, and controls. Working knowledge of contracting processes, contract data, or contract lifecycle management. Experience supporting data quality activities (issue triage, remediation coordination, validation) and understanding how data is consumed downstream for reporting and controls. Strong analytical, organizational, and problem‑solving skills. Preferred Experience supporting governance, audit, or regulatory initiatives. Familiarity with data governance or operational control frameworks. Experience working with legal systems or contract repositories. Comfort working with structured data (e.g., Excel, SharePoint lists, relational data concepts) and partnering with technical teams. Minimum Salary:​ zł132,000 Annual The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.​ Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.​ In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.​ ​ We Offer:​ Permanent contract from day one​ Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)​ Gold Medical Package for employees and their families (partner and children)​ Premium life insurance package and private pension plan​ Wide range of soft skills training, technical workshops, language classes and development programs​ Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice​ Variety of well-being programs​ Additional benefits available depending on the seniority of the role About State Street Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future. As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law. 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