JJYS Office Specialist I-Millcreek Youth… at State of Utah · Ogden

Summary: The State of Utah is dedicated to providing care for individuals and families, and they are seeking an Office Specialist I for the Millcreek Youth Center. The role involves performing various administrative and basic accounting tasks while providing support to families and youth in a juvenile justice setting.

Responsibilities:
- Prepare and issue purchase authorizations and submit invoices for payment
- Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
- Work with people in a manner which shows sensitivity, tact, and professionalism
- Answer and direct incoming phone calls and emails
- Provide customer service when clients, family or community partners come in
- Attend meetings and take minutes
- Perform data entry
- Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
- Staff will receive training across several departments
- Provide administrative support
- Work with families and youth
- Maintain supply inventory and assist in purchasing supplies
- General office cleaning
- Maintain schedules
- Prepare and process documents
- Maintain files and record keeping systems
- Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
- Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally

Required Qualifications:
- Works independently and is able to use sound judgment
- Has at least one year of work-related experience doing office support/basic accounting functions
- Has excellent communication and customer service skills
- Has attention to detail when reviewing documents and entering data
- Organized and has the ability to multi-task
- Professional, responsible, friendly and able to work in a Juvenile Justice setting
- Has general knowledge of office equipment
- Has a valid Utah driver's license

Preferred Qualifications:
- May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services
- May be given to candidates who are 19+ years of age
- May be given to candidates who have a Utah driver's license

Required Skills: Accounts payable, Accounts receivable, Data entry, Google Calendar, Office equipment usage, Document review, Minute taking

Benefits: Job Stability: Enjoy the security and reliability of employment within a well-established organization., Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization., Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals., Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.