Internal Services Coordinator at State of… · Oklahoma…

Job Posting Title

Internal Services Coordinator

Agency

455 OK MEDICAL MARIJUANA AUTHORITY

Supervisory Organization

455 OK Medical Marijuana Authority

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The Annual Salary for this position is up to $65,000 based on education and experience.

Job Description

The Oklahoma Medical Marijuana Authority (OMMA) is seeking a full-time Internal Services Coordinator. This is a state position governed by the Civil Service Rules, in state government located in Oklahoma City, OK.  OMMA offers a comprehensive benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The annual salary for this position is $65,000 based on education and experience.  

 

Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do.   

  

If this sounds like a challenge you are willing to take on, we look forward to reviewing your application! 

Position Summary

This position provides support to Internal Services operations by assisting with coordination of facilities, safety support activities, internal service requests, and general agency support functions. The position serves as a point of contact for internal service needs and helps ensure timely, accurate, and consistent execution of day-to-day operational tasks across the agency, while supporting asset management and procurement activities as needed.

 

Position Responsibilities /Essential Functions

• Works with Internal Operations Manager to coordinate the day-to-day facilities needs and staff concerns.

• Supports agency safety programs, including maintaining documentation and assisting with safety procedures and drills.

• Supports asset and inventory management, including tracking, audits, and coordination of equipment distribution and return.

• Assists with procurement of equipment and supplies, including computers, phones, printers, and office materials. Also assists with tracking orders and deliveries.

• Manages phone inventory, including upgrades, replacements, and cancellations.

• Supports vendor coordination, including scheduling, access, and assisting with AV and other service needs of the agency.

• Receives, organizes, distributes, and tracks materials, equipment, records, agency mail, and other supplies used to support agency operations.

• Assists with mail services including shipping, receiving, and printing functions, in addition to sorting, tracking, and coordinating delivery of mail.

• Assists with office moves, workspace setup, and movement of furniture and equipment.

• Maintains records, logs, and documentation related to inventory, services, and operational activities.

• Coordinates with internal departments and external partners to support service requests and operational needs.

• Provides general internal services support and responds to staff requests in a timely manner.

• Other duties as assigned.

 

Other Duties 

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. 

• Works effectively in team environment, participating and assisting their peers. 

•  Participates in the development and evaluation of program objectives and procedures

• Provides training and technical assistance to internal staff.  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education and Experience

• Education and Experience requirements at this level consist of three years experience in receipt, storage, or stock handling work, and issuance of material; or an equivalent combination of education and experience.

Preferred Qualifications 

• Preferred qualifications include experience in administrative support, operations, or internal services functions. Experience with inventory or asset tracking, procurement processes, or facilities coordination is beneficial. Experience assisting with safety programs, compliance tracking, or vendor coordination is also preferred. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple tasks in a team-oriented work environment.

Knowledge, Skills, and Abilities 

• Knowledge, Skills and Abilities required at this level include knowledge of simple arithmetic; of the English language; of storage methods and procedures; of inventory methods and techniques and maintaining detailed inventory records; of warehousing practices and techniques; of stock handling; of the operation of warehouse equipment; of stock identification methods; and general clerical and office management methods and procedures.

• Ability is required to write simple reports; to follow oral or written instructions; to establish and maintain effective working relationships with others; to store and warehouse a variety of supplies; to maintain detailed inventory records; to maintain accurate warehouse records; to follow oral and written instructions; and to provide training and supervision to others.
• Skill is required to operate a forklift.

Physical Demands and Work Environment   

• Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long periods of sitting and daily use of computer and phone.         

PLEASE NOTE: You are ineligible for OMMA employment if you are: an individual that has a direct or indirect interest in a licensed medical marijuana business; an individual who has or whose spouse, parent, child, spouse of a child, sibling, or spouse of a sibling has an application for a medical marijuana business license pending before the Department; a member of the board of directors of a medical marijuana business; or an individual financially interested in any licensee or medical marijuana busi

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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