Procurement Officer - Black Mountain… at State of… · Black…

PROCUREMENT OFFICER - BLACK MOUNTAIN NEURO-MEDICAL TREATMENT CENTER Location: Buncombe County, NC Agency Dept of Health and Human Services Division SEC OFFICE - CONTRACTS GRANTS , COMPL Job Classification Title Procurement Specialist II (NS) Position Number 60037013 Grade NC12 About Us The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. Description of Work The Procurement Specialist II position is located in Buncombe County, Black Mountain, NC. The position reports directly to the DSOHF Facility Type Manager for Neuro-Medical Treatment Centers and Developmental Centers and is responsible for all purchases made for Black Mountain Neuro-Medical Treatment Center while assuring compliance with all Purchasing regulations/requirements for the Division of State Operated Healthcare Facilities (DSOHF). Job Responsibilities Include: • Responsible for the supervision and management of one (1) assigned procurement staff. • Review and approval of all facility orders in the NC eProcurement System to ensure compliance, including validating required documentation is attached for all procurements and commodity codes are correct. • Coordinates with department heads and logistical managers to determine the medical equipment, patient furniture, and office furniture for the center. • Analyze contract requirements and special provisions to ensure compliance with appropriate laws, regulations, and business unit procedures. • Assist in the development, review and preparation of contractual documents such as Request for Information (RFIs), Request for Quotes (RFQ)s, Internal Request for Purchases (iRFPs), Invitation for Bid (IFBs,) Request for Proposal (RFPs), Memorandum of Understanding (MOUs), Memorandum of Agreement (MOAs), personal service agreements, and sole source agreements. • Assist business owners in developing and clarifying performance measures, deliverables, standards and effective evaluation criteria. • Reviewing authorized requisitions and determination of appropriate procedures necessary in acquisition and coordination of purchase agreements, preparing specifications, evaluating bids, quotes, making awards, approving requisitions to purchase and contract, reconciling invoices, confirming purchase orders for emergencies, seeking out new/alternate products/services for the Center, under supervision of the Facility Type Manager. • Overseeing Procurement Card Management at the Facility; conducting random internal Procurement Card audits; overseeing annual required Procurement Card training; and, ensuring compliance with DHHS Procurement Card Policy and Procurement Card Manual. • This position is responsible for the high dollar volume of purchase requirements associated with the DSOHF facility. Knowledge Skills and Abilities/Management Preferences Salary Range: $47,703.00 - $83,479.00 Recruitment Range: $47,703.00 - $65,591.00 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: • Knowledge of accepted practices, principles, methods, and procedures of governmental or private sector purchasing. • Knowledge of DOA - Division of Purchase and Contract Rules and DIT Procurement Rules. • Technical expertise in writing effective IFBs, RFQs, RFPs MOAs, MOUs and other solicitation methods to procure goods and services. • Proficiency with Microsoft Word and Excel. • Previous management experience. • North Carolina Contract Manager Certification required within the first (1st) year of employment. This position is designated as mandatory and must report or stay over during adverse weather events. ABOUT BLACK MOUNTAIN NEURO-MEDICAL TREATMENT CENTER Black Mountain Neuro-Medical Treatment Center is one of three state operated facilities serving adults with chronic and complex medical conditions that co-exist with neurodevelopmental or neurocognitive disorders often related to a diagnosis of severe and persistent mental illness or intellectual disability.  The health and physical status of these residents require 24-hour supervision, daily nursing care, and assistance with activities of daily living. OUR MISSION STATEMENT We are a specialized long-term care facility focusing on maintaining quality of life and dignity for adults with neurocognitive or neurodevelopmental disorders with coexisting complex medical and behavioral needs whose level of support extends beyond that which can be provided in family or community living settings.  We are committed to providing individualized compassionate care delivered by highly skilled staff. For more information about Black Mountain Neuro-Medical Treatment Center, please visit   Neuro-Medical Treatment Centers | NCDHHS  SUPPLEMENTAL INFORMATION DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Positions in the Division of State Operated Healthcare Facilities are subject to pre-employment drug testing and criminal record background checks.  Also, the use of tobacco products of any kind, including vapor products, is prohibited from our campuses.  All employees are required to adhere to the facility's Vaccination Policy. To be considered for employment, an applicant must be in good standing with the Health Care Personnel Registry and other licensing boards/agencies. APPLICATION PROCESS Be sure to complete the application in its entirety.  Resumes will not be accepted in lieu of completing this application. • Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses.  It is critical to our screening and salary determination process that applications contain comprehensive candidate information.  • Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application.  To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers. • If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.  Applications must be submitted by 11:59 PM the night before the closing date. • Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone.  To check the status of your application, please log in to your account.  As of the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants.  The hiring process may take several weeks. • Degrees must be received from appropriately accredited institutions.  Transcripts and degree evaluations may be uploaded with your application.  The State of North Carolina Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.  For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. VETERANS AND NATIONAL GUARD PREFERENCE • Applicants seeking Veterans Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their application. • Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. • Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application. ADA ACCOMMODATION Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals.  As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation.  If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. Physical requirements will be discussed during the interview including, but not limited to, lifting, kneeling, walking up and down stairs, and ability to lift 50 pounds. COMMUNICATION Applicants will be communicated with via email only for updates on the status of their application.  If there are any questions about this posting, other than your application status, please contact the Human Resources Department at BMNTC at (828) 259-6729. Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Bachelor’s degree from an appropriately accredited institution and two years of procurement experience; or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Elizabeth Button Buchanan Email: talentacquisition@dhhs.nc.gov