Administrative Specialist I at State of… · North…

Agency Dept of Transportation

Division DOT Attorney General

Job Classification Title Administrative Specialist I (S)

Position Number 60014994

Grade NC08

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work Recruitment Range: $39,244 - $48,050

IMPORTANT NOTE: This posting closes at 11:59:59 PM the night BEFORE the End Date listed.

The purpose of this position is to provide administrative support to the attorneys in the Transportation Division of the NC Attorney General’s Office. Duties and responsibilities include preparing Administrative Office of the Court forms to include Notices of Appearance and Substitution of Counsel; maintaining Condemnation litigation files, ordering maps, and map distribution; preparing memoranda to the NCDOT Right of Way Section to request final settlement checks; and entering information into the electronic case management system. It also includes processing closing notifications once a case is settled and transmitting judgments once a judgment is issued. The Administrative Specialist I is responsible for preparing litigation files for final archiving. The Administrative Specialist I is responsible for processing check requests for payment of mediation fees and obtaining W-9 forms from mediators; processing additional invoices and check requests related to litigation may also be required, such as deposition costs, witness fees, service of process fees to sheriffs, filing fees to clerks of court registrar of deeds, mediator’s fees, etc. Administrative Specialist I also obtain expense reimbursements for their assigned attorneys. They may also make travel arrangements for their attorneys, including requesting approval for excess payment. Administrative Specialist I may maintain calendars of significant dates for their attorneys’ cases.

The Administrative Specialist I will prepare legal documents and correspondence under the supervision of an attorney. Familiarity with the NC Judicial Branch Statewide electronic-filing and case management system (Odyssey) is preferred. Administrative Specialist I may proofread, edit and format documents according to established procedures and rules so that a minimum of corrections is required by attorneys or other staff members and documents are produced within required deadlines

Knowledge Skills and Abilities/Management Preferences

Management Preferences:

• Strong interpersonal skills and a commitment to teamwork
• Ability to multi-task and prioritize and manage working for multiple attorneys
• Demonstrated ability to effectively work with others
• Strong organizational skills

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

The North Carolina Department of Justice, includes the North Carolina State Crime Lab, the North Carolina Justice Academy, and the Sheriffs’ and Criminal Justice Education and Training Standards Divisions.

The State of North Carolina offers employer paid health insurance plus twelve paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at Employee Benefits.

Supplemental Information:

Resumes and cover letters: To receive credit for your work history and credentials, you must list the information on the online application form. This information is used to determine if you meet the requirements of the position, and if you are selected, it is used to determine a salary offer.

Using the terms "See Resume" or "See Attachment" will not be accepted, and your application will be rejected as incomplete. Cover letters are highly encouraged but not required.

Credit for foreign degrees will only be given if verification of degree certification is attached to your application. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency.

CONTACT INFORMATION:

NC Department of Justice Human Resources Recruiters@ncdoj.gov

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter: Paul Jay Makowski

Email:

DOT-WorkdayJobRecruitment@ncdot.gov