Accounting Associate II at State of Maine in Augusta, ME

ACCOUNTING ASSOCIATE II Location: Augusta, Maine IF YOU ARE A CURRENT STATE OF MAINE EMPLOYEE, PLEASE SUBMIT YOUR APPLICATION THROUGH THE INTERNAL APPLICATION PROCESS USING THE FIND JOBS REPORT IN PRISM. SEASONAL EMPLOYEES WHO DO NOT HAVE PRISM ACCESS SHOULD APPLY THROUGH THE STATE’S CAREER PAGE AND INDICATE ON THE APPLICATION THAT THEY HAVE PREVIOUSLY WORKED FOR THE STATE. .   Department of Administrative and Financial Services (DAFS) Opening Date: June 18, 2026 Closing Date: July 2, 2026 Job Class Code: 6504 Grade: 16 (Admin Services) Salary: $18.76 - $27.03 per hour Position Number: 02000-3300 Location: This is a full-time position located in Augusta without the ability to telework. Are you an experienced accounting professional who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative?  Then we are looking for you! Job Description: As an Accounting Associate II within the Recovery Division, you will be responsible for: •        Receiving, distributing, and processing cash, checks, credit card and ACH payments daily from DHHS offices statewide. •        Recording all incoming receipts appropriately upon arrival to ensure proper tracking and reporting, making sure all payments are accounted for in the general ledger within three business days. •        Reviewing and verifying backup, preparing for the mail currier’s pickup/ delivery, and monitoring the Cash Management team’s electronic mailbox for proper work distribution. •        Preparing and processing payment transactions for our Benefit Recovery line of business as well as completing monthly credit card documents for DHHS merchant accounts and MaineCare enrollment fees. •        Identifying priorities, organizing and delegating work to team members, in coordination with management expectations. This position serves as the first point of contact for this team; responding to inquiries, resolving issues and determining if situations require escalation to management. This position will also be responsible for reviewing overall cash management operations, looking for areas of improvement, implementing necessary process changes and/or identifying operational efficiencies that can be gained by standardizing processes. Aside from contributing to the timely flow of transactions you will work with internal and external customers to appropriately deposit funds and identify opportunities to improve and standardize process. The successful candidate should possess excellent communication skills, extraordinary attention to detail and the ability to foster interpersonal relationships with co-workers, internal and external customers alike. Minimum Qualifications: Entry-level to intermediate Training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters. All positions in this classification assume the qualifications of: Accounting Associate I.   The backgrounds of well-qualified candidates will demonstrate the following competencies: •        Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment. •        Proven ability to effectively schedule work, delegate, instruct, review and monitor the work of support staff. •        Prior experience and/ or education which demonstrates knowledge of GAAP/ GASB, analyzing accounting data, and accounting reconciliations.   Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure controls for the Department of Health and Human Services (DHHS).  The Service Center provides budgetary and fiscal analysis for many complex areas within DHHS, including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (Maine’s Medicaid Program). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include: compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support. Application Information: If you have questions about this position, please contact Shawn Warren at Shawn.E.Warren@Maine.gov  Please upload your current resume and cover letter addressing the competencies listed above. Please submit all documents or files in PDF format. To request a paper application, please contact Mandy.Hernandez@Maine.gov Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: • Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).  • Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.  As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.  If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.