Program Manager for Planetary Intelligence… at Stanford… · Stanford

Have significant responsibilities for administrative or operational services, functions or programs. Typical duties include developing and administering programs, policies and procedures, performing analyses or acting as a subject matter expert for the function or program. Positions typically include a variety of functions; professionals specializing in a specific field (e.g. facilities, finance) should be classified in the applicable job series. Positions that administer the content of research programs and/or develop curriculum refer to APP series. While these positions often supervise staff, they are primarily individual contributors.

This position has been deemed critical by the Stanford Doerr School of Sustainability Dean’s Office and is exempt from the hiring pause.

This is a fixed-term position ending 8/31/29, with the possibility of renewal dependent on programmatic need and budgetary availability.

This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.

About Us

The Stanford Doerr School of Sustainability works toward a world where humans and nature thrive in concert and in perpetuity. The school has a three-part structure:

• Academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people.
• Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges.
• The Sustainability Acceleratorserves as a launchpad for sustainability solutions, turning innovative ideas into transformative and scalable technologies and policies that will substantially improve the quality of human life and our planet. The Sustainability Accelerator is rooted in the Stanford Doerr School of Sustainability and works across the University and with external partners to drive solutions from the lab into the world.

The Stanford Doerr School of Sustainability is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change. For more information, please click here.

The Accelerator team manages operations, runs our competitive project selection process, and provides resources and support to Stanford faculty and research teams. The Program Manager will play a crucial role in the management of projects in the Planetary Intelligence and Climate Adaptation Flagships.

The Accelerator seeks a candidate with experience in knowledge and project management, with a proven ability to maintain and drive the adoption of crucial business practices, systems, and tools, and foster proactive communication across teams and with external partners. We are looking for someone highly motivated with strong interpersonal and organizational skills, who is comfortable with a dynamic, start-up-like environment, and who knows how to get things done.

Responsibilities will include:

• Coordinate and monitor Planetary Intelligence and Climate Adaptation projects, ensuring they remain on track and within scope, assessing their strengths and weaknesses, anticipating evolving needs, mobilizing the right support, tracking performance and impact, and making recommendations to the Managing Director.
• Collect and analyze program data, generate reports, identify trends, prepare presentations and memos, and develop actionable recommendations to drive continuous improvement.
• Using technical expertise, domain knowledge, and intellectual judgment, conduct in-depth technical and market research on the state-of-the-art of project-related solutions to aid project teams. Make recommendations on potential external and Stanford resources and connect teams with additional resources. Report on ongoing developments in the field.
• Design, plan, develop content for events, workshops, luncheons, working group meetings, stakeholder meetings, and training programs. Execute on the planning by producing marketing materials, identifying and inviting participants, assisting with event moderation, scheduling, logistics, onsite coordination, facilitation support, and post-event follow-up.
• Facilitate communication and identify synergies between cohort projects and external stakeholders.
• Represent the Accelerator internally and externally, including at conferences and working group meetings.
• Direct project work of the administrative staff assigned to the Planetary Intelligence and Climate Adaptation program.
• Serve as a primary operational point of contact for assigned projects and stakeholders, building strong relationships while coordinating communications, resources, meetings, and collaborative activities across Stanford and external partners.
• Lead day-to-day program management for complex, multi-stakeholder initiatives, coordinating meetings, timelines, deliverables, communications, and follow-up actions to ensure projects progress efficiently.
• Proactively anticipate, identify, and resolve issues that hinder the smooth and timely operations of the program.
• Provide operational support across Accelerator initiatives, proactively contributing wherever needed to ensure successful execution of programs, events, and strategic priorities.
• Prepare project documentation, reports, financial justifications, presentations, meeting materials, and other written deliverables that support effective program operations and leadership decision-making.

* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

In addition to the minimum requirements below, our preferred qualifications include:

• Degree in a scientific or engineering related field (chemistry, physics, computer science, engineering, environment, sustainability, or related discipline)
• Interest in science related career (e.g. academia, business, investment, policy, medicine)
• Interest in entrepreneurship and impact
• Experience with AI and/or geospatial science.
• Experience with data management and/or computer science
• Experience developing spreadsheets, presentation materials, briefings
• Experience with or in start-ups.
• Experience working effectively within an academic setting to move projects forward.
• Demonstrated experience developing events, workshops, and trainings.
• Demonstrated ability to successfully interact with a wide variety stakeholders & experts across different disciplines and guide efforts towards results.
• Ability to influence without authority.

WORKING CONDITIONS:

● Occasional evening and weekend hours.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

The expected pay range for this position is $104,000 to $127,000 per annum.

Responsibilities

Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education andExperience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.